Executive Secretary I - Office of Judicial Records - Criminal - Court of Common Pleas

GENERAL DEFINITION:This is specialized stenographic work at the full performance level providing secretarial and administrative assistance to the Court Administrator, FJD, President Judge, Administrative Judge, or a member of the judiciary assigned as chairman of a recognized special committee or function. Assignments are difficult in nature and carried out in accordance with general work instruction and established practices, procedures, and precedents KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:Extensive knowledge of secretarial and administrative office practices and procedures.Extensive knowledge of business English, including grammar, spelling and punctuation.Ability to take notes during meetings and transcribe accurately.Ability to prepare detailed reports incorporating graphics, tables, and footnotes.Extensive knowledge of Microsoft Office Programs, including Word, Excel, and Outlook.Ability to work independently on difficult or complex clerical tasks.Ability to independently compose replies to routine correspondence.Ability to properly proo and edit correspondence and documents.Considerable knowledge of the form and content of legal forms/documents, legal terminology, and standard office practices and procedures.Ability to determine relevance and set priorities accordingly.Ability to meet scheduling demands.Ability to exercise judgment, courtesy, and tact in receiving office callers and in making appropriate disposition of problems.  Ability to establish and maintain effective working relationships with members of the judiciary, attorneys, various court officials, and the general public.APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx.  APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY JUNE 1, 2023