Information Technology Administrative Analyst (Police)

Under general supervision of the Information Technology Director and/or IT Manager, the IT Administrative Analyst will be responsible for a variety of day-to-day administrative responsibilities supporting the Police IT unit.  Assignments will include compiling and analyzing data and coordinating multiple concurrent activities; providing confidential technical and administrative support to the Director and/or Manager; and establishing significant knowledge of organizational policies, procedures and practices. This position will be responsible for: 

- Budgetary and Procurement Support for the Police IT Budget in coordination with Public Safety-level numbers and OIT partners. 

- Asset Management Support for proper entry and documentation of new assets.

- Inventory Support to track and maintain incoming and outgoing IT inventory including software and hardware 

- Provides support for PPD-IT initiatives as needed.

Essential Functions    Tracks, updates, and maintains Police IT Budget figures from various funding sources

    Review procurement requests against budgeted items to ensure consistency

    Handles IT Procurement goods and services requests through completion of purchase

    Receives vendor invoices and ensure order has been completely fulfilled

    Completes OIT PER documentation upon receipt of new hardware/software assets.

    Tracks and maintains incoming and outgoing IT inventory, coordinates disposal of aged and out of warranty equipment

    Follow up with internal and external managers to obtain approval of invoices

    Work with vendors to obtain required documentation in order to facilitate and expedite procurement and payment process, as necessary.

    Type articles, form letters, memoranda from copy or rough draft 

    Sort and file correspondence and other materials 

    Operate general office equipment

    Assist management and staff with various projects 

    Create and maintain Microsoft Word and Excel documents

    Creates regular correspondence letters and emails for Director

    Planning, monitoring, and working with software license and hardware assets to ensure compliance with vendor contracts and OIT policies

    Multi-task in time-sensitive situations with frequent interruptions and a high degree of public contact

    Establish and maintain working relationships with associates, administrative officials and departmental officials within City government.

    Participate in developing department goals, objectives, and systems

    Prepare various periodic reports as assigned

    Various administrative duties as assigned 

    Schedule mandatory training for departmental employees 

    Other duties as assigned

Competencies, Knowledge, Skills and Abilities    Evaluate the effectiveness of administrative functions and implementing changes to provide for more effective and efficient operations

    Basic understanding of administrative procedures and philosophies for local government

    Working knowledge of Microsoft Office, including Word, Excel, and PowerPoint

    Skills in database management, query, and reporting

    Strong oral and written communication skills

    Must be able to work in a confidential work environment

    Work either as part of a team or individually

    Prioritize and achieve deadline goals with/without supervision

    Communicate effectively and develop working relationships

    Highly detail-oriented and organized

    Ability to exercise sound and independent judgment

    Effective customer service techniques