IT Contract Specialist

This is information technology related administrative contract management work. Under the direction of the IT Contract Manager, this employee will develop, coordinate, and monitor contract activities with responsibility for managing Professional, Procurement and Cooperative contracts. Establishing and maintaining effective working relationships with project managers, departmental administrators and staff in key departments including the Law Department, Procurement, Finance and the Office of Economic Opportunity (OEO), as well as, representatives of contracted agencies to secure cooperation in the resolution of contract issues and on-time contract conformance.Essential FunctionsCoordinate and monitor all activities that pertain to the processing of Professional Services and Procurement Contracts, Miscellaneous Purchase Orders (MPO), Blanket Purchase Order (BPO), Citywide and Cooperative Contracts for assigned OIT divisions.Establish collaborative working relationships with departmental IT Directors, Project Managers, vendors, other departments and appropriate contacts in the interest of resolving issues and disputes.Manage the overall process of contract execution which includes reviewing vendor proposals and Statement of Work (SOW) for contractual requirements, monitoring minority participation commitments, encumbering funds and effectually guiding contract to conformance.Plan and execute new contracts and amendments in a timely manner.Explain contract policies and procedures and any additional requirements that must be met by contract parties before contract can take effect.Assist, advise and support internal clients on interpretation of contractual documents.Proactively communicate and coordinate with IT Directors and project managers to ensure that required contract documents are submitted in a timely manner to enable on-time contract conformance.Confirm funding on contracts and amendment with appropriate OIT Finance staff to verify outlined proposal costs correspond with budget.Utilize the Automatic Computer Information System (ACIS) and electronic document software (currently DocuSign) to initiate and administer all Professional Services related contracts.Ensure pertinent supporting contract documents are uploaded into ACIS.Ensure fully-executed Service Orders are uploaded with their associated contracts in ACIS.Track progress of contracts and prepare monthly contract reports to minimize delays.Identify the cause of delay within the contract workflow and actively seek to rectify the issue.Review Request for Proposals (RFP) for completeness and accuracy as it pertains to the appropriate RFP template and manage them through the approval process prior to posting in ACIS.Assist Department Access Users with creating Requisition and Bid documents in the Procurement PHL Contracts System.Work with the Procurement Department to update or extend existing contracts and BPOs.Assist the department in meeting the annual departmental goal for Office of Economic Opportunity (OEO) women and minority participation by reviewing contracted vendors’ proposals to ensure they are compliant with the commitments made at time of award.Confer with OEO in referring and identifying minority-owned vendors who can supply required services for the department.Serve as the Department's alternate OEO Officer.Perform any other duties or responsibilities relating to contract management.Perform special projects for Deputy CIO, Chief Financial Officer, as needed.