Office Coordinator, Philadelphia

As an Office Coordinator, you will provide administrative support to NBC10, Telemundo62, and NBC Sports Philadelphia senior leadership team. Person will serve as the office liaison, communicating with internal NBCU divisions and with external businesses.ResponsibilitiesSchedule meetings and maintain daily and long-term calendar managementResponsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for senior leadership teamBooking conference rooms and venues for meetings, offsites, and presentationsCoordinate senior executive meetings and prepare confidential and executive materialsArrange and coordinate all travel arrangements, such as booking air and ground transportation, and making hotel and restaurant reservations for senior leadership teamOrder and maintain office supplies and arrange for office equipment repair and maintenanceAdditional duties and projects as assignedResponsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports.Responsible for excellence in meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.Handle office duties such as incoming mail/packages and booking conference rooms and IT support for in-office meetingsSupport HR team with employee engagement initiatives