Onboarding Specialist

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!Allied Universal® is hiring a Onboarding Specialist. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program.Position Overview:

This is a high volume position. We onboarded over 4,500 new security officers in 2023.

Schedule typically is Mon-Fri 8am to 4pm with 8 paid holidays off.

This is not a remote/hybrid position. Expectation is 100% in-office. Office is located in Center City Philadelphia.

Must be able to work with minimum supervision while also being a team player with the hiring managers.

Salary: $20 / hour with overtime available

Onboarding Experience preferred but not required.

RESPONSIBILITIES:

Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation

Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests

Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)

Complete employer section of Form I-9 documents

Update iCIMS – ensure all required iForms are complete

Advance new hire in WinTeam (WT)

Update required fields in WT

Enter compliance codes

Enter direct deposit

Ensure orientation is completed by new hire (3 lessons and final exam)

Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

High School diploma or equivalent

Prior work experience in a professional administrative environment

Able to focus and multi-task in a busy environment

Ability to successfully handle stressful situations in a calm and professional manner

Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels

Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

College degree in business, human resources, or related field of study

Human resources and/or recruiting experience

Experience using iCIMS or other Applicant Tracking System

Experience using WinTeam or other Human Resources Information System

Experience using DOMO or other business intelligence tool

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insurance

Enrollment in our company’s 401(k)plan, subject to eligibility requirements

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.comIf you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .Location: United States-Pennsylvania-PhiladelphiaJob Category: Human Resources