Records Specialist - SCI Mahanoy job vacancy

Records Specialist 1 - SCI MahanoyPrint (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4578612) ApplyRecords Specialist 1 - SCI MahanoySalary$39,785.00 - $59,384.00 AnnuallyLocation Schuylkill County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-89295-47611DepartmentDepartment of CorrectionsDivisionCR SCI MahanoyOpening Date07/18/2024Closing Date8/1/2024 11:59 PM EasternJob Code47611Position Number00227385UnionAFSCMEBargaining UnitA1Pay GroupST04Bureau / Division Code00114800Bureau / DivisionState Correctional Institution at MahanoyWorksite Address301 Grey Line DriveCityFrackville, PennsylvaniaZip Code17931Contact NameYen LeContact Phone717.705.5614Contact Emailhole@pa.gov

Description

Benefits

Questions

THE POSITIONDo you have a keen eye for details, the ability to manage multiple tasks efficiently, and effective communication skills? The Department of Corrections is seeking a highly motivated Records Specialist to join our dynamic team of professionals. In this position, you will maintain and verify inmate records at the State Correctional Institution (SCI) at Mahanoy. If you are looking for a great opportunity to further your career and this role aligns with your skills and interests, we encourage you to submit your application today! DESCRIPTION OF WORKAs a Records Specialist 1, you will collect and cross-reference information from various sources, including state and local agencies and courts, to validate the accuracy of content while maintaining inmate records. In this position, you will review court orders and related documentation to determine the appropriate course of action as it relates to release, change in place of confinement, or commitment credit to ensure timely and appropriate presentation for parole consideration or discharge at the expiration of the maximum sentence. You will participate in interviewing, photographing, and fingerprinting inmates upon reception, release, or as needed throughout the duration of confinement. Other duties will include coordinating arrangements for the transport of inmates to demanding authorities for court appearances or at the time of release from the current sentence. You will also ensure appropriate authorization is obtained for all releases, including authorized temporary absence, and verify the identity of transporting officials prior to relinquishing custody of an inmate. Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PDNEOGOV.asp?p=00227385) .Work Schedule and Additional Information:

Full-time employment, 37.5-hour work week

Work hours are 8:00 AM to 4:00 PM, Monday to Friday, with 30-minute lunch.

This position is eligible for full retirement at age 60 or 65.

Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,785.00 (before taxes).

You will receive further communication regarding this position via email. Please check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:

Two years of clerical or correctional custodial experience;or

An equivalent combination of experience and training.

Other Requirements:

Successful completion of basic training in Elizabethtown, PA is required.

You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

You must be able to perform essential job functions.

Legal Requirement:

You must pass a background investigation.

How to Apply:

Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

Your score is valid for this specific posting only.

You must provide complete and accurate information or:

your score may be lower than deserved.

you may be disqualified.

You may only apply/testoncefor this posting.

Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !Health & WellnessWe offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.Compensation & Financial PlanningWe invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life BalanceWe know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. Values and CultureWe believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.Employee PerksSometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.Eligibility rules apply.01 How many years of full-time clerical or correctional custodial experience do you possess?

2 years or more

1 but less than 2 years

Less than 1 year

None

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

How much college coursework have you completed?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

60 credits or more

30 but less than 60 credits

Less than 30 credits

None

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

Yes

WORK BEHAVIOR 1 – ANALYZING INFORMATION

Reviews and analyzes inmate files including medical records, dispositions, sentence records, and court orders to assist in the determination of their accuracy and communicates findings in order to make adjustments or corrections to files.Levels of performanceSelect the Level of Performance that best describes your claim.

A. I have experience reviewing and analyzing documents to determine their accuracy. I was responsible for communicating my findings and making any necessary adjustments or corrections.

B. I have experience reviewing and analyzing documents to determine their accuracy. I was responsible for communicating my findings to someone else who made any necessary adjustments or corrections.

C. I have successfully completed college-level coursework related to data analysis or analytics.

D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

Your experience reviewing and analyzing information for accuracy.

Your experience making adjustments to information.

Your specific duties and level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 2 – CUSTOMER SERVICE

Interacts with inmates, the public, or other personnel to gather information and explain rules, regulations, policies, and criminal history information. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience receiving customer inquiries. I was responsible for answering questions and providing technical information as necessary.

B. I have experience receiving customer inquiries. I was responsible for answering general questions, but referred customers to someone else for responses to technical questions.

C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

Your experience answering questions and providing technical assistance.

Your specific duties and level of responsibility.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 3 – DOCUMENT MANAGEMENT

Maintains inmate files for compliance with applicable laws and regulations and tracks appeals, misconducts, and grievances in electronic databases and paper case files. Updates inmate files with all corresponding legal documents when necessary and files appropriately. Ensures files contain all legally required documentation.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience maintaining databases, documents, and files. I was responsible for ensuring all required documentation was present and obtained missing documentation for the files.

B. I have experience maintaining databases, documents, and files. I was responsible for ensuring all required documentation was present; however, someone else obtained missing documentation for the files.

C. I have successfully completed college-level coursework related to electronic records management, documents management, records retention, record keeping, information confidentiality, records management, or business law.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

Your experience maintaining databases, documents, and files.

Your specific duties and level of responsibility.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 4 – RESEARCH AND DOCUMENTATION

Conducts research by gathering, analyzing, and interpreting information related to inmates' criminal history and identification records. Researches files and coordinates information from other personnel to prepare for special projects and reports as needed.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.

B. I have experience retrieving specifically requested records and files from a single records location.

C. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

Your experience researching records and files.

The sources from which you retrieved information.

Your specific duties and level of responsibility.

College/University

Course Title

Credits/Clock Hours

Required Question

AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov

ID: #52127097
State: Pennsylvania Uspa 00000 Uspa USA
City: Uspa
Salary: USD TBD TBD
Showed: 2024-07-19
Deadline: 2024-09-17
Category: Et cetera