Secretary

SECRETARY

PURPOSE: Provides clerical support in all capacities to the office assigned

QUALIFICATIONS:

Education: High School Diploma or Equivalent, and a Certificate, Diploma, or Degree preferably in

Secretarial/Clerical or Computers

Experience: Minimum of 1 year clerical experience, with computer software experience

Skills, Abilities, and Knowledge:

a. Typing and computer skills

b. Ability to perform multiple tasks simultaneously

c. Effective and efficient use of multi-line telephone

d. Excellent accuracy and organizational skills

e. Ability to communicate and work with public and other internal staff

f. Ability to exercise discretion and maintain confidentiality

g. Machine operation could include calculator, computer, photocopier, telephone, typewriter, fax, and laminator

REPORTS TO: Supervisor of the programs corresponding to secretary's job duties

SUPERVISES: None

JOB REQUIREMENTS and ESSENTIAL JOB DUTIES to be performed with or without reasonable accommodations:

Mental Concentration: Considerable concentration intermittently

Interruptions: Occur constantly

Physical Efforts: Light physical effort in a predominately sitting position

Special Demands: Potential eye strain

Special Requirements: Current Act 33, Act 34, FBI/DPW and NSOR clearance documentation at hire. Valid PA

driver's license, verification of car insurance coverage, as well as reliable transportation

(validated yearly minimum)

Duties may include any or all of the following: This list is intended to be representative.

01. Input/retrieve data utilizing computer network system or other software (i.e. Word/Excel/Access/PowerPoint)

02. Type reports, letters, memos, correspondence, resumes, etc. accurately using the typewriter or computer

03. Administer assessments

04. Conduct program orientations

05. Create, update and maintain paper and electronic files

06. Telephone work: Including answering incoming calls, taking accurate messages, contacting individuals for

information or to schedule appointments

07. Collect initial intake information

08. Coordinate services with Case Manager and Instructor

09. Attend assessment trainings and periodic refresher trainings

10. Maintain general understanding of the organization's programs and services in order to direct questions to the most appropriate staff member

11. Greet visitors/clients courteously

12. Prepare and distribute reports, flyers, brochures, business cards

13. Complete forms, time cards, and other paperwork as required

14. Open/distribute incoming mail and post outgoing mail

Revised 06/2024

SECRETARY PAGE 2 OF 2

15. Attend meetings, take notes and then prepare minutes and distribute

16. Records all cash or incoming funds

17. Assist in special projects or assignments as directed

CORPORATE EXPECTATIONS:

Every employee of the Private Industry Council of Westmoreland/Fayette, Inc. is an ambassador that influences the public's impression of our organization. As such, every employee is expected to demonstrate the following attributes: Commitment, Enthusiasm, Flexibility, Positive Attitude, Proactive Approach, and Teamwork. These qualities are important to both individual and corporate success.

PAY GRADE: C HOURLY WAGE: $15.40 HOURS PER WEEK: 37½

EMPLOYMENT CLASSIFICATION: Non-Exempt