Business Operations Specialist - ServiceNow

Job SummaryThe Business Operations Specialist - ServiceNowwillplaya centralroleinthecoordination of consulting resources and theefficientoperation of theServiceNowteam.The Business Operations Specialist - ServiceNowis responsible formanaging project staffing allocations, project client reporting and project closure forSHI’s ServiceNow practice. This is a hands-on role, interacting with consultants, sales, project managers, and management.This role willalsoensure that SHIisprocessing license orders andcapturing eligible opportunities by successfullysubmittingDeploymentand OpportunityRegistrationsvia theServiceNow Partnerportal. Throughthe effective management ofthese key operationalworkflows,thisrole will contribute to therapidcommercial growth ofthe ServiceNow practice at SHI.The Business Operations Specialist - ServiceNowreports to theSr. Manager - ITAM Business Management Office andisremote(home-based)orcan beoffice basedfromeither Austin,TXorSomerset,NJ. It is expected that this rolewill haveinfrequent travel(less than10%).About UsSince 1989, SHI International Corp. has helped organizations change the world through technology. We’ve grown every year since, and today we’re proud to be a $14 billion global provider of IT solutions and services.Over 17,000 organizations worldwide rely on SHI’s concierge approach to help them solve what’s next. But the heartbeat of SHI is our employees – all 6,000 of them. If you join our team, you’ll enjoy:

Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.

Continuous professional growth and leadership opportunities.

Health, wellness, and financial benefits to offer peace of mind to you and your family.

World-class facilities and the technology you need to thrive – in our offices or yours.

ResponsibilitiesInclude, But Not Limited To:Resource Management Responsibilities

Real Time Resource Allocation – Responsible for knowing status of allServiceNowprojects and who is assigned to what project at anygiven time

Weekly and Real-Time Resource Allocation – Meeting with management on a weekly basis, and as needed, to assign resources based on availability and skillset

Resource Forecasting – Forecasting future resource availability to include considerations for resourcecapacity, scheduled time off, and business travel that could interfere with upcoming engagement schedules

Tools and Process – Responsible formaintainingresourcing process and software. Also, making recommendations for improvements to the process and software to drive better accuracy and efficiency

Resource Reporting – Providing regular updates on resource allocation andutilizationto project managers,clientsandSHIleadership

Risk Identification – Responsible foridentifyingpotential risks in the form of over-resourced staff, under-utilized staff, or projects which have resourcing risks and bringing to the attention ofSHIleadership

External Resource Sourcing and Communication – Maintaining a list and up-to-date knowledge of external contractor resources that they coordinate with on a regular basis

Sales Coordination – Work with Sales to ensure a clear understanding ofpipelineto enable proactive resourcing, sub-contracting and hiring decisions. Understand the Sales opportunity lifecycle and ensure resource plans reflect accordingly

Work with accounting to ensure projects are closed in all related systems and final billing has been completed

Ensure projects are open andaccuratein all systems at all times

Proactively assign resources to billed and non-billed project to ensure resource allocation is fully utilized

Operations Management Responsibilities

DeploymentandOpportunityRecord Maintenance – Manage the creation, maintenance, and closure of ServiceNow Deploymentand OpportunityRecordsand ensurethe correct people are notified of any changes/updates

LicenseOrderProcessing–The ROS willbecome the license order process expert and willhave primary responsibilityfororder completion,in tight timelines, whilerelyingon multiplegroupswithin SHI

Update and manage CRM with verification onDeployment and OpportunityRegistration statuses

Manage internal and external queries andcollaboratewithSalesteams,ServiceNowpartnermanagers and internal stakeholders

Keep abreast of changes toDeploymentand OpportunityRegistration processes, procedures and T&Cs and communicating these to the wider business

Manage and coordinate portal logins for existing andnew users

Assistwith the tracking and management of ServiceNow Accreditations and Certifications for the SHI organization

Obtain relevant certifications whenidentifiedandrequiredto support company partner accreditation status

Manage theServiceNow@email alias and respond toor distributeall inquiries by becoming the subject matter expert

Qualifications

College graduate with a minimum 2to4 yearsofproject management experience

2+years’ experiencemanaging resources for a Professional Services organization

Minimum 5years’ experiencemanaging in a high paced matrix environment

Experiencing using ServiceNow or other Resource Management software

Experience dealing with cross-team dependencies, changing schedules, and constantly evolving requirements

English proficiency isrequired

Required Skills

Excellentwritten and verbal communication skills

Excellent organization and time management skills

Strong entrepreneurialspirit;a desire and willingness to “do whatever it takes”

Client-oriented, professional services mind-set

Ability to multitask and effectively balance short term and long-term priorities

A strong teamplayer with the ability to share information, offer support andprovideguidance to internal departments

Good analytical skills

Ability tothink outside the box

Ability to stay self-motivated and self-directed

Willingness to adapt to changing business and technical priorities

Ability to work in a fast-paced, high-performance team environment

Ability to work with deadlines

Meticulous attention to detail

Highly organized and methodical

Preferred Skills/Qualifications

Bachelor’s Degree or equivalent work experience

ServiceNowexperience(as a user of the platform)a plus

Additionalexperience within the IT fielda plus

Unique Requirements

Extended hours may berequiredinfrequently orat the end ofthe quarter (March, June, September, December)

Additional Information

FLSA: Exempt

Equal Employment Opportunity – M/F/Disability/Protected Veteran Status

Job Wrapping 1#LI-RemoteJob Wrapping 2#LI-AJ15Refer a friend to this job (https://careers-shi.icims.com/jobs/14148/business-operations-specialist-servicenow/job?mode=apply&apply=yes&iniframe=1&hashed=-336032949)Need help finding the right job?We can recommend jobs specifically for you!Job Locations US-Remote | US-NJ-Somerset | US-TX-AustinRequisition ID 2023-14148Compensation Structure Flat BaseCategory Presales/Post Sales Support