Events Manager

Events ManagementManage all incoming leads for the booking of guest rooms and/or meeting/catering functionsDevelop lead sources through prospecting, referrals, trace files, and cold callsExceed personal sales goals, monthly, quarterly, annually, through account development and maintenanceConduct site inspections with prospective and existing clientsDevelop and implement new sales strategies, tactics and action plans for account baseQuote and negotiate prices within established parameters with potential and existing clients. Prepare contracts for clientsManage events from the beginning to the end, process all the information pertaining to bookings (to include but not limited to):Electrical, internet, telecom, audio-visual and exhibit requirementsObtain guarantees of food and beverage events from Banquets and kitchenPrepare creative menu proposals with the Chef while keeping in mind food cost, labor cost and kitchen facilitiesMaintain and update current account information recordsEnsure rooming list is received 30 days prior to arrival with updated billing instructionsEnsure that deposits/cancellation fees where applicable are forwarded to the Accounting department Disseminate event information to the appropriate departments via memos, emails, banquet event orders, directives and rooming lists in a professional and timely mannerConduct daily meeting to review event contracts to ensure last minute changes are communicated accordinglyConduct pre-conference meetings to ensure that key departments are fully aware of relevant detailsMaintain visibility throughout events and be the on-site client liaisonFollow up post-event to address any issues whilst soliciting return businessEstablish good business and social relationships within the industry and participate in PR activities to increase sales leads for the HotelPrepare weekly, monthly, quarterly and annual reports as required.Team ManagementInterview, select and recruit direct reportsIdentify and develop team members with potentialConduct performance review with the teamConstantly monitor team members’ appearance, attitude and degree of professionalismDevelop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the businessOther Responsibilities Be fully conversant with hotel fire & life safety/emergency procedures Attend all briefings, meetings and trainings as assigned by management Maintain a high standard of personal appearance and hygiene at all times Be aware of the hotel fire & life safety/emergency procedures Perform other reasonable duties assigned by the assigned by the Management