Accounting Associate

Objectives & Responsibilities

Oversee general ledger activity, including posting journal entries, reconciling accounts, and managing month-end and year-end close procedures

Manage accounts receivable processes by preparing invoices, monitoring collections, following up on outstanding balances, and supporting vendor and client account management

Perform and review bank reconciliations, monitor cash flow, and provide accurate reporting on liquidity

Prepare and analyze financial statements, including balance sheets, income statements, and supporting schedules, for management review

Maintain accurate, organized financial records in compliance with company policies, GAAP standards, and regulatory requirements

Provide audit support by compiling documentation, reconciling balances, and assisting with internal and external audit reviews

Assist with tax preparation by gathering data, preparing supporting documents, and ensuring compliance with federal, state, and local requirements

Conduct reconciliations and adjustments of financial statements to ensure all transactions are recorded accurately

Support budgeting, forecasting, and variance analysis for informed decision-making

Contribute to process improvements within the accounting function to strengthen efficiency, accuracy, and internal controls

Daily Duties

Process accounts receivable in compliance with company financial policies and procedures

Verify, classify, post, and record receivables data daily to ensure accuracy and adherence to accounting standards

Review and enter invoices for billing and posting, while maintaining well-documented and organized records

Evaluate creditworthiness of new customer accounts and process applications appropriately

Prepare aging and delinquency reports to support timely collections and accurate financial reporting

Communicate effectively with customers to address inquiries, resolve issues, and provide account information

Maintain complete and compliant documentation and files in accordance with company policy and accepted accounting practices

Perform monthly closing activities, including preparation and posting of journal entries

Reconcile bank accounts, credit card activity, and balance sheet accounts regularly to ensure accurate reporting

Prepare invoices, bills receivable, and bank deposits to support daily financial operations

Investigate and resolve billing discrepancies to maintain accuracy in financial records

Facilitate timely collections by sending reminders and following up with clients as necessary

Generate detailed financial statements and reports, reviewing and adjusting the balance sheet and income statement as needed for accurate financial analysis

Skills and Qualifications

High school diploma or equivalent (degree preferred; see below)

Strong knowledge of accounting principles, finance, and bookkeeping practices

Proficiency with Microsoft Office, especially Excel

Strong ethical standards and ability to maintain confidentiality

Analytical thinking and problem-solving skills

Highly detail-oriented with the ability to manage multiple priorities

Excellent time management and communication skills (verbal and written)

Commitment to accuracy and efficiency in all work

Preferred Qualifications

Associate or bachelor’s degree in Accounting or Finance

Strong mathematical and analytical skills

Experience with accounting software and ERP platforms

Computer proficiency, with the ability to learn new systems quickly

Additional Information

Type: Full Time

Schedule: Monday through Friday, 7:30 am – 4:30 pm

Location: Charleston, SC