Bid Administrator - Multidisciplinary

Here is what you will be doing:Administrative bid support is required from the EC team on bids under $1M across the UK and Ireland, providing consistent, high‑quality administrative and production assistance to technical bid teams. The role focuses on delivering structured, reliable support in the templating, formatting and visual enhancement of bid submissions.This is an administrative role and is not intended to operate as a bid assistant or bid manager. Its purpose is to provide essential backend support to ensure bid documents are well‑presented, visually consistent, compliant and submission‑ready.EC administration bid support will work closely with capture managers to ensure the smooth production of tender response documents. The role requires strong attention to detail, excellent document production skills and a proactive, service‑oriented mindset.SummaryTo provide administrative and production support to technical bid teams, ensuring documents are submission-ready through the creation of bid templates, document formatting, quality control and simple graphic elements that support tender responses.EC bid administration support will operate effectively in a fast‑paced, deadline‑driven environment. This role requires the ability to manage multiple small tasks concurrently while maintaining a consistently high level of accuracy and presentation quality. The individual will demonstrate a calm, professional approach and take pride in producing well‑structured, compliant and submission‑ready documents.Key responsibilitiesBid administration and document productionCreate bespoke bid response documents using standard bid templates, ensuring alignment with corporate brand and client instructions.Set up tender specific bid documents at the start of each bid, including a response structure, clear section signage, headers/footers, styles and placeholder text.Access tender portals (where required) to upload clarification questions, distribute incoming tender updates to the capture manager and upload final submission document(s).Tidy, format and quality-check bid responses prior to submission, ensuring consistency, accurate grammar/spell-checking and professional presentation.Apply final formatting checks, including pagination, cross-referencing and table of contents page updates.Support compilation of final submission files (Word, PDF, portal uploads) by following clear instructions from the capture manager.Graphics and visual supportCreate and amend simple bid graphics (e.g. organisational charts, process diagrams, timelines, icons and infographics) using agreed brand styles.Update existing visuals to reflect bid-specific requirements and ensure consistency across the submission.Support basic page layout tasks, such as arranging tables, call‑outs and visual elements to improve readability and flow.Administrative support to bid teamsAssist with gathering and inserting standard content such as CVs, project sheets and corporate information into bid response documents.Use Oscar to efficiently locate and retrieve standard bid responses, CVs, project examples and other reusable content to support rapid document assembly.Ensure CVs and project profiles/examples are formatted consistently using agreed templates and tailored to the clients requirements where required.File and organise bid submission and raw graphic files within agreed folder structures to support knowledge sharing and easy retrieval.