Clerical Officer

5 days per week, during school terms only Work with a supportive, inclusive and collaborative team$36.33 per hour plus superannuation Located at Aspect South Coast School, Corrimal NSW AdministrationEnsure administration tasks are completed accurately, professionally, and on timeManage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic wayPrepare letters, email communications, memos, reports, and other documents, as requiredUse established Excel spreadsheets for managing data and informationPrepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as requiredSupport and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are metProof-read documents, reports, brochures, and newsletters as requiredActively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systemsPerform other general administrative duties as required.Customer ExperienceEnsure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative wayProvide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at schoolClearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.Operational MattersEnsure the office equipment functions well and is maintained and serviced to meet business needsAllocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical OfficerOrganise catering for special functions as required, including the provision of kitchen suppliesEnsure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation proceduresSite is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.Financial administration and reportingSubmit invoices and expenses for payment through Expense Manager / ProspendPrepare, reconcile and process accounts and credit card statements with appropriate receiptsSupport and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.Information SystemsUpdate and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheetsUpdate and maintain data in the school database systemGenerate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.Click here to view the full Position Profile