Human Resources Manager

To provide an effective and efficient Human Resource corporate support function aligned with company strategy through successful implementation of HR strategy in partnership with business strategy.RESPONISIBILITIESRemuneration and AwardFixed PayVariable PayIncentivesRecognitionBenchmarkingOrganizational DesignMaintain and update of:-Organizational Structures and Job DescriptionsJob StructuringJob EvaluationJob Grading using the GGS System and the Towers Watson SystemPerformance ManagementStrengthen the understanding and utilization of the SGS TalentForce Online Performance Management System and Paper-based system if applicable by assisting to ensure effective performance management practicesImplement and manage the SGS TalentForce Online Performance Management process in an effective and efficient manner including paper-based process where applicableEnsure that performance management is standardized according to Global initiativesEnsure regular performance management training activities are implemented within the affiliate and provide on-going coaching to both supervisors and employeesManaging, evaluate and reporting of results of the SGD TalentForce Online Performance Management SystemHuman Resources ProjectsCoordinate, assist and or Manage Local and Global HR Projects/initiatives as when requiredCoordinate and manage all acquisitions as and when necessaryExpatriate ManagementAssisting all expats in South Africa as per the Expatriate PolicyManage and deal with different agencies to get necessary visas and extensionsManage entire process from application to come to different country, whilst in country as well as when exiting                                                             AuditsClosing of finding in terms of all audits done in the HR DepartmentExternal AuditGeneva Audit (4 yearly)Internal Quality Audit (Quality Division)Internal Safety Audit (Operational Integrity Division)Internal HR Audits (HR & Payroll Division on systems and personnel files)Internal Payroll (To see info is up to date on IR, Training etc.)Employer Branding and CommunicationManage and Coordinate “Employer of Choice” initiativeSub Regional AssistanceTo provide the Sub Regional HR Manager with all the necessary HR support in ensuring that Sub Regional HR plans, objectives duties and responsibilities are effectively and efficiently managed and executed, this includes but is not limited to: -General HR SupportCoordinating and collation of information for Sub Regional HR DashboardGeneral Administrative SupportLearning and DevelopmentIdentify training - / competence - / skills needs in the different businesses, departments and divisionCo-ordinate career development, succession planning and talent management needs in partnership with the divisional / line managerManaging Induction training and SHINE Onboarding Programme with all new employees starting at SGSTogether with the L&D department ensure that all Company mandatory training is done as per deadlinesDriving HR related training initiative such as Supervisory Training, IR Training and any training needs identified by HR to better company performanceEmployee RelationsSupport the industrial Relations Specialist to: -Ensure awareness and adherence to L.R.A., B.C.E.A. and all other related labor legislation in the country and advise the business on labour legislation reviewsAssist line managers implement fair procedures to deal with misconductAdvise line managers on the resolution of individual grievancesOversee and assist with disciplinary process (counseling, meeting & enquiries)Build and manage relationship with Employee Representative Group and any other Union(s) relationship according to legislationRecord keeping too be up to date on tracking systems (warnings etc.)Reviewing and bettering of all process and documentation and policies and proceduresKeep abreast of IR policy developmentLead programs that are aimed at improving employee & management awareness of IR policies and processIdentify and analyze current organizational effectivenessInitiate and implement organizational change as needed to betterTalent AcquisitionWork with Operations and recruiting staff to set up “hiring” meetingsAdvertise and manage all recruitment on Smart Recruiters online system.Ensure that all job profiles / job descriptions are relevant and up to date for recruitment and co-ordinate relevant approval processLead the creation of a recruiting and interviewing plan for each vacancyCoordinate recruitment activities for cross-business, cross-countries positions together with the Sub – Regional and Corporate support HR ManagerCoordinate the most appropriate recruitment channels and liaise with the agencies, web providers, headhunters etcCoordinate local recruitment campaigns including University and Learning Institute Recruitment initiativesContinuously assess and review local and international recruitment agencies re. effective and efficient service deliveryBuild sound relationship with those recruitment agencies chosen to support usDraft, distribute, manage and plan all internal & external vacancy ads and uploading on Smart Recruiters to all job portalsIdentify and headhunt top candidates and devise strategies to attract passive job seekersEfficiently and effectively fill open positions within the allocated time framesInterview candidates together with line manager and provide necessary feedbackUse SHL Tool and or other approval tools to match Job and TalentSeek approval and make employment offer to successful candidateConduct regular follow-up meetings with management to determine the effectiveness of recruiting plans and implementation.Set up recruitment best practices and tools for SGS ManagementRemain at the forefront of innovative trends and recruitment techniquesLeverage on-line recruitment job board and Global recruitment platformDevelop a pool of qualified candidates in advance of needsEnsure all recruitment policies, procedures and techniques are adhered to and recommend improvementCompile, change and improve the interview guide as per specific vacancy Arrange with Operational Integrity and HR Coordinator, induction and QHSE Training within a month of start dateRegret candidates who have been unsuccessful in their applications and give them feedbackMaintain an active and organized database of applicants for various positionsGenerate accurate recruitment related reports as neededEnsure compliance with Group diversity objectives and local policies as well as relevant Employment laws.​​​​​​​HRISSupervising the day-to-day activities of the HR information systemsCreate process documents to guide processes to be actioned by usersRecording and processing employee information including annual leave, salaries, and working hoursSupporting management on structural policy matters related to the HRISMaintaining data integrity in systems by regularly analyzing dataWorking alongside the IT department to perform regular assessments and improvements to the HRISDesigning user-friendly processes, guidelines, and documentationOverseeing all system upgrades and system additions in partnership with the Information Technology (IT) departmentEnsuring all HR-related systems are compliant with data protection lawsGeneral Administration ServicesAttending Operational meetings as required from HRAdhere to all quality and safety requirements of the SGS management systemPerform any other reasonable tasks as assigned by direct line managerSPECIFIC AUTHORITIESCease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and take action to address the hazardsCease to carry on with work that may affect the quality (integrity) of services and take action to address the issueInitiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.