Junior Commodity Coordinator

Perform administrative duties and provide assistance to the Commodity Coordinator, Inspectors and Customers.Perform administrative duties and provide assistance to the Commodity Coordinator, Inspectors and Customers.GeneralEnsure adherence to Standard Operating ProceduresEnsure adherence to the company Code of EthicsEnsure all duties are performed in accordance with accepted service delivery standardsMaintain quality, efficiency and confidentiality of servicesLiaise with and assist the Commodity CoordinatorPerform any other reasonable tasks as assigned by the direct line managerAdministration (any of the following as assigned and trained)Liaison with customers via telephone or email.Ensure all messages are conveyed to relevant staff.Assist with sample registrationMaintain hard copy Sample RegisterSample handling and distribution of results (any of the following as assigned and trained)Ensure prompt and efficient handling of samples per applicable procedureAttend to operational matters related to work in progress at sample reception and new instructions received from customers / Operations Manager.Typing of test reports, emailing of results to customers, manual and electronic filing of job and/or test reports.Quality & Health & Safety SystemAdhere to all quality and safety requirements of the SGS management system.Actively participate in safety-related activities.Always wear appropriate protective clothing.Adhere to all relevant HSE procedures and protocols.Keep workplace and equipment neat and tidy.Report deviations and communicate instructions to improve and maintain the quality systemSpecific AuthoritiesCease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and take action to address the hazard.Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.COMPLIANCE & AUTHORITYCompliant with all SGS QOH&S and HR policies and proceduresGranted sufficient authority to achieve the given responsibilities as per relevant SGS Authority policiesResponsible for the daily safety and health of employees on behalf of SGS upper management and for raising issues with SGS upper management where requiredKeep up to date on SGS inspection policies and procedures. Apply the necessary policy to all inspections to avoid misunderstandings during inspectionsAdhere to all QHSE requirements of the SGS management systems.