IT RFI Management Coordinator

RESPONSIBILITIES/DUTIES

• Gather, document, and organize technical/IT RFI responses from vendors.
• Score and track initial information from vendors according to predetermined RFI requirements.
• Coordinate, take minutes, and perform selection criteria tracking for first-pass reviews to select a short list of door security vendors meeting the State’s standard required.
• Attend, take minutes for, and perform selection criteria tracking for second-pass reviews using the State’s standard technology and vendor review process.
• Coordinate weekly meetings with State employees, subject matter experts, and leadership weekly during the selection, coordination, and project implementation phases.
• Ensure high-quality preparation and production of all written materials.
• Fill out and cross-reference the evaluation/scoring criteria and matrix for each RFP for comparative scoring reviews.
• Develop and maintain a project plan for the statewide implementation of the selected vendor’s door security system and related tasks such as training and follow-ups.
• Assure the State’s project plan and the selected door security vendor’s project plan remain in sync for deliverables, client site visits, training dates, etc.
• Capture minutes from meetings with vendors and stakeholders.
• Participate in bi-monthly and monthly status reports.
• Draft communications to clients, including but not limited to notifications and follow-up surveys, to confirm work is done correctly and gauge client satisfaction.

• Bachelor’s degree, diploma, or equivalent experience in Communications, Business Administration, Information Technology, or relevant field.
• Strong, proven organizational and project management skills.
• Strong interpersonal skills that create a positive work environment and gain the trust of colleagues.
• Good written and verbal communication skills.
• Results-driven with a desire to work in a fast-paced environment.

• Experience writing technical documentation, project plans, status reports, and other communications.
• Experience utilizing technical/IT RFI or RFP evaluation/scoring criteria and matrix for RFPs and/or RFIs, etc.
• Experience facilitating the evaluation/scoring process with multiple scoring members for technical/IT RFPs, RFIs, etc.
• Ability to communicate with people across the organization at all levels.
• Skilled at holding vendors accountable for timelines, deliverables, and costs.
• Good written and verbal communication skills.
• Performs functions with minimal supervision.