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Company Description
Stratas Foods LLC is the leading supplier of fats and oils to the Foodservice, Food Ingredients and Retail Private Label markets in North America and is a producer of quality bulk and packaged dressings, mayonnaise and sauces. Stratas Foods was formed in October 2008 as a 50/50 joint venture between ACH Food Companies (ACH) and Archer Daniels Midland (ADM)Manufacturing facilities are located in Dallas and Houston, TX; Decatur and Quincy, IL; Englewood, NJ; Fresno, CA; Nashville, TN; and Valdosta, GA. Corporate offices are located in Memphis, TN. We are committed to maintaining a progressive workplace by utilizing the ideas, skills and talents of all of our employees. We strive to make Stratas Foods a great place to work and are building a team capable of meeting our business goals.Job DescriptionThe Billing Representative is responsible for coordinating and performing invoicing and related accounting functions within the Finance department's management of the invoicing process. The individual must abide by current policies or seek management approval.The Billing Representative is also responsible for the timely processing of adjustments to clear customer invoices and deductions and the related preparation of the packets to support the Deductions Resolution function.Essential Duties & Responsibilities- Invoice all orders shipped daily by using shipment reports from the various warehouses received via e-mail (EDI transmissions), performing price review in OPGO, or by using customer portals. Serve as a resource to plant personnel as needed for their release of orders for auto invoicing.
- Review reports daily for orders shipped but not invoiced and communicate with Customer Service to ensure issues are resolved and orders are invoiced on a timely basis.
- Use the IBM system to obtain Accounts Receivable and shipment information as part of the invoicing, credit entry or deduction research process.
- Prepare Cancel/Rebill Requests, Full Cancel Requests and Miscellaneous Invoice Requests. Review all requests for appropriate back-up and approvals and enter into the IBM system.
- Index and file shipping documents using SimpleIndex and/or other document management application for audit and research purposes.
- Enter approved credit and debit requests into the IBM system related to deductions.
- Organize supporting documentation and prepare PDF packets to support customer deductions added to accounts.
- Ensure all invoices and credit/debit requests are processed at month-end for proper accounting controls.
- Other duties as requested by management.