Administration Assistant

We are currently seeking an enthusiastic Administration Assistant with a high level of attention to detail to join our team on a casual basis. Hours and days may vary and increase, however all working hours are within normal business hours.Reporting to the Operations Manager, you would coordinate and deliver, as a member of a client services team, a range of high quality, client focused support tasks for the provision of independent medical services.We are a small office and team, located in Darwin city and we are looking for a bright, empathetic person to assist with our day to day office procedures and assist our medical consultants and staff, clients and examinees.Your responsibilities will include but are not limited to:Administration support including archiving, scanning and filing; facilitating appointments for imaging, set up of consulting rooms and end of day office / consulting room activitiesScheduling and managing appointments to meet customer needs and to maximise the booking rate of available medical consultantsAssist customers by providing informed advice on the most suitable service, and appropriate consultant specialty (and consultant)Undertaking accurate preparation, maintenance, filing and scanning of examinee files and records Establishing and maintaining effective relationships with internal and external stakeholders, including mlcoa medical consultants and staff, clients and examineesEffective management of the bookings calendar to support mlcoa Darwin and the broader business achieve business imperativesSupporting the day-to-day operation and professional appearance of the officeWilling and able to function autonomously.