Project Coordinator

The Project Coordinator provides day-to-day administrative and coordination support across APAC leadership operations, particularly for APAC Rising Dragon projects. This role will support scheduling, travel arrangements, meeting logistics, expense administration, and general team coordination across multiple countries and time zones.The ideal candidate is organized, proactive, detail-oriented, and able to manage routine administrative and project tasks with accuracy and professionalism. This person should be comfortable working in a fast-paced regional environment, meeting deadlines and reporting to a Project Management Executive & EA to APAC President who oversees both executive support and broader regional responsibilities.Key Responsibilities1. Project coordination supportProvide day-to-day administrative support for Rising Dragon-related activities and any ad-hoc duties assigned by his/her line managerCoordinate meetings across time zones, including calendar invites, room bookings in Singapore for ALT related onsite meetings, and logisticsSupport calendar management for recurring internal meetings and routine scheduling needsMaintain organized filing systems, trackers, team records, and documentation on SharePointsSupport continuous improvement initiatives by identifying opportunities to enhance project coordination, reporting, and administrative processes.2. Travel and expense supportCoordinate travel bookings including flights, hotels, ground transportation, and itinerary preparationAssist with online/offline visa document collation and travel-related paperwork where requiredSupport expense submissions, invoice tracking, and Concur-related administrative tasksHelp monitor travel-related requests and follow up on pending approvals or submissions3. Executive support assistanceSupport routine administrative tasks linked to Rising Dragon activitiesHelp with calendar coordination and administrative follow-up for selected stakeholders as requiredSupport the manager in handling day-to-day executive support tasks efficiently and accuratelyHandle ad hoc tasks assigned by the line manager