Administrative Assistant

Description Our client is in need of an Administrative Assistant to join our team in San Antonio, Texas. This role is pivotal in ensuring the smooth running of our operations by handling various administrative tasks.Responsibilities Efficiently organizing and maintaining digital and physical files for easy retrieval Accurately updating and inputting training records and other relevant data into our systems Coordinating and scheduling training sessions, meetings, and events, ensuring all logistics are handled in a timely manner Keeping resources and training materials well-organized and current Submitting and tracking work orders related to training facilities and equipment Managing multiple tasks, maintaining orderly files and records, and keeping a tidy workspace Ensuring accuracy in data entry, scheduling, and file management Interacting effectively with team members and other departments through clear and effective communication, both written and verbal Efficiently managing time to meet deadlines and handle various responsibilities Utilizing Microsoft Office Suite (Word, Excel, Outlook) and other relevant software Troubleshooting issues and finding solutions independently Providing support and assistance to colleagues and trainees in a detail-oriented manner Handling sensitive information with discretion and maintaining confidentiality Collaborating effectively with others to achieve common goals.Requirements Proficiency in answering inbound calls. Excellent customer service skills. Demonstrated ability in data entry. Experience with email correspondence. Capability to handle both inbound and outbound calls. Advanced knowledge of Microsoft Excel. Experience with Microsoft Outlook. Proficiency in using Microsoft PowerPoint. Familiarity with Microsoft Word. Ability to schedule appointments effectively. Experience in maintaining files and records. Previous experience in an administrative office setting. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .