Administrative assistant

Communication and Scheduling:

Answering phone calls and taking messages: A primary function is to handle incoming calls and direct them appropriately.

Scheduling appointments and meetings: Managing calendars and coordinating schedules for staff and clients.

Managing emails and correspondence: Responding to inquiries and forwarding messages. Sending and distributing mailed correspondence.

Organization and Clerical Tasks:

Maintaining filing systems: Organizing and retrieving documents, both physically and digitally.

Drafting and editing documents: Preparing memos, reports, and other correspondence.

Managing office supplies: Ordering and tracking supplies to ensure a well-stocked office.

Compiling credit card receipts: Preparing, reconciling and submitting credit card statements for payment.

Performing basic bookkeeping tasks: Assisting with financial tasks such as maintaining records or processing invoices.

General Accounting Tasks:

Daily Invoicing: Input daily invoices and receive payments from day prior.

Daily Receivables: Input daily receivable invoices from vendors for payment.

Other Responsibilities:

Assisting with travel arrangements: Coordinating flights, hotels, and other travel needs.

Assisting with presentations and event planning: Helping to prepare materials and coordinate logistics.

Assisting with payroll: Collecting, reviewing and then submitting timesheets for weekly payroll.