Administrative Assistant

To apply for this job, follow this link https://app.smoothhiring.com/candidate/apply-job/BRE0014-CS62?ps=clp

About Us

We are a solutions-driven property management company, managing a portfolio of commercial real estate properties totaling over 13.7mm SF. Our commitment is to develop sound management practices to add long-term value to our client's properties by focusing on asset stabilization, tenant retention strategies, efficient planning of tenant improvements, and a diligent approach to reducing operating costs.

The Administrative Assistant will assist the Property Manager in performing administrative and office support activities for a commercial office building(s).

Responsibilities

Coordinates Fire/Life Safety Procedures for all tenants, including tenant related correspondence-emails, captivate, newsletters, etc.

Assist with coordinating with tenant move-ins and move-outs

Coordinate access between building personnel and tenants to include tenant and vendor access to suites with security

Ensure that all emergency after-hours contact information is current for both employees and vendors

Updates all Tenant and Vendor contact information

Manages Tenant and Vendor files.

Updates Tenant and Vendor insurance certificates

Manage the property work order system, input service requests, assign tasks, close out completed work orders, and following up on all open work orders daily

Assists in preparing vendor service contracts

Assists in entering accounts payable invoices into Yardi Accounting software

Responsible for all aspects of administrative management and all day-to-day operations

Answer phone calls, emails and other business correspondence as well as sending and receiving mail and/or overnight packages

Education

Associates Degree (AA/AS)

High School Diploma (or equivalent)

Qualifications

Proficient with Microsoft Office. Knowledge of Yardi is a plus

Experience and/or training in Commercial Property Management is a plus

Skills

Customer service skills

Team player

Ability to solve problems involving several options

Strong organizational and time management skills

Excellent written and verbal communication skills

Compensation

Commensurate based on qualifications & experience per hour

Position Type

Full-Time

Benefits

Benefits include medical, dental, vision, life insurance, short-term disability, company match 401K, vacation and holiday pay.

To apply for this job, follow this link https://app.smoothhiring.com/candidate/apply-job/BRE0014-CS62?ps=clp