Administrative Assistant I - College of BusinessBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.Posting DetailsPosition InformationPosting Number S05370PPosition Title Administrative Assistant I - College of BusinessDepartment BusinessLocation ArlingtonJob Family Administrative SupportPosition Status Full-timeWork Hours StandardWork ScheduleMonday-Friday; 8:00am-5:00pm.
Occasional work after hours may be required.
Some weekend work is required.
Open to External and InternalSalary Salary is commensurate based on qualifications and relevant experience up to $42,000.Duration Funding expected to continuePay Basis MonthlyBenefits Eligible YesBenefits at UTAWe are proud to offer a comprehensive benefits package to all our employees at the University.To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:https://resources.uta.edu/hr/services/records/compensation-tools.phpUniversity InformationThe University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.Job SummaryServes as a vital member of the Veteran Business Outreach Center (VBOC) to provide skilled and routine administrative support to the head of a department and/or the departmental senior administrator/staff in a non-academic area, including answering phones and routing calls, managing mail, maintaining files, maintaining a calendar and coordinating events, travel, parking, room reservations, procurement, etc. Maintains routine financial data, which includes monthly budget and status reports. Performs other general administrative duties, as assigned.Essential Duties and Responsibilities
Will have frequent communications with combat veterans, including OEF/OIF/OND with possible PTSD/TBI or other combat medical diagnosis.
Greets visitors and communicates with clients, employees, and other individuals to answer questions, disseminate and/or explain information, including acting as the unit liaison with other departments, outside agencies and stakeholders, entrepreneurial resource partners, small business owners, vendors, suppliers, etc.
Maintains calendar of events and arranges schedules and meetings.
May assist with check-in/check-out process for seminars, workshops and other outreach events.
May supervise support staff, volunteers, or temporary employees, including university work-study students.
Handles travel arrangements, including travel authorizations, reservations, and final expense reporting.
Monitors expenditures and income against the approved budget and maintains accurate accounting ledgers and facilitates monthly reconciliation of accounts.
Assist in the creation and distribution of program materials, event flyers, forms, and general correspondence.
Publishes and maintains website, newsletter and other communication resources, including managing and posting content on social media channels.
Orders supplies and arranges for repair of equipment.
Organizes and maintains records and filing systems in compliance with federal guidelines and university policies and procedures.
Performs other duties, as assigned.
Required Qualifications
High School Diploma with three (3) years of administrative assistant, front office/desk support, or equivalent relevant experience.
One (1) year of social media management.
Two (2) years of budgeting and reconciliation experience.
Preferred Qualifications
Bachelor’s Degree.
Two (2) years of administrative assistant, front office/desk support, or equivalent relevant experience.
US military veteran or military spouse (Preferred OEF/OIF/OND).
Familiarity with or knowledge of the TAP Boots to Business Boots to Business Reboot programs.
Graphic design and marketing creativity.
Knowledge, Skills and Abilities
Knowledge of the use of personal computer, word processing, spreadsheet, and database software, presentation software, and office equipment.
Knowledge of the use standard office machines.
Proficiency in the use of English, business math, reading and, writing skills.
Excellent customer service, interpersonal, organizational, written and verbal communication skills.
Other RequirementsWorking ConditionsSpecial Conditions for EligibilityCBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO StatementIt is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .Posting Detail InformationNumber of Vacancies 1Open Until FilledMinimum Number of References Required 3Maximum Number of References Accepted 3Special Instructions to ApplicantsApplicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.Requirement QuestionsRequired fields are indicated with an asterisk ().
What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
How many years of experience do you have in an administrative, secretarial or clerical role?
None/less than 3 years
3 to 4 years
5 to 6 years
7 years or more
How many years of budgeting and finance experience do you have?
2-3 years
4-5 years
6 or more years
None
Documents Needed To ApplyRequired Documents
Resume or CV
Cover/Interest Letter
Optional Documents
Full-time