Administrative Assistant II

Posting InformationPosting Number2025159Posting/Functional TitleAdministrative Assistant IIUniversity Pay Plan TitleAdministrative Asst IILocationSan MarcosDepartmentCollege of Liberal Arts Advising CenterRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourcePermanentMonthly Salary$3,072.00 – $3,262.00Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High school diploma or GED

Experience working in a student-centered or customer-oriented environment

Knowledge of common office applications including Microsoft 365 and Zoom

Strong organizational, multi-tasking, and time-management skills

Strong interpersonal, verbal, and written communication skills

Ability to complete assignments accurately and with attention to detail

Ability to supervise and prioritize work of student employees to ensure completion of projects

Ability to work independently and as part of a collaborative team

Ability to maintain focus in a fast-paced environment

Ability to respond to stressful situations with professionalism and composure

Preferred Qualifications

Bachelor’s degree

Experience working with college students

Knowledge of Texas State University policies and procedures

Experience supervising and prioritizing work of student employees to ensure completion of projects

Ability to manage budgets

Knowledge of Texas State University software systems

Job DescriptionThe Administrative Assistant II provides administrative and clerical support to the College of Liberal Arts Advising Center, supervises student employees, and oversees front desk/reception area operations.Job Duties

Oversee front desk operations and foster a professional/student-centered environment in the reception area

Open and close the office at set times

Greet, screen, and route visitors in a courteous manner

Assist students, parents, faculty, staff, and visitors by answering questions and/or referring to appropriate campus resource

Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate

Maintain multi-user electronic calendar and schedule appointments for advising center staff

Recruit, screen, and hire staff of student employees

Provide initial and ongoing training to student employees

Create student employee schedules; track and approve pay for student workers

Monitor advising center inbox and respond/forward emails appropriately

Order office supplies, track expenditures, and reconcile budget

Submit facility-related requests, as well as track and perform follow-up

Other duties as assigned

Additional Information to Applicants

If selected for an interview, applicant will be contacted via email.

Job Open Date11/21/2024Job Close Date (posting closes at midnight)12/05/2024Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume and cover letter to your application.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/50558Applicant Document