Administrative Assistant - Ranger Truss

Ranger Truss is seeking a highly organized, detail-oriented, Spanish/English speaking individual to join our team as an Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities:

1. Answer and direct phone calls, emails, and inquiries in a professional manner.

2. Assist with general office tasks such as filing, data entry, and office supplies inventory.

3. Handle payroll processing, including gathering timesheets, calculating hours worked, and ensuring accurate and timely payments to employees.

4. Prepare and send out payments due to vendors, suppliers, and other parties.

5. Manage and maintain schedules for outgoing shipments to clients.

6. Handle invoicing and accounts receivable, follow up with clients regarding payments.

Qualifications:

1. Proven experience as an administrative assistant or relevant administrative role.

2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

3. Excellent communication skills, both written and verbal.

4. Strong organizational and time management skills.

5. Ability to prioritize tasks and work efficiently under pressure.

6. Attention to detail and accuracy in work.

7. Discretion and confidentiality in handling sensitive information.