Administrative Coordinator

Position Information Posting Number 20112795 Position Title Administrative Coordinator FTE 1.0 Position Type Staff Department Information Technology Dept Position Summary Information Job Summary/Basic Function About This Role:Performs advance secretarial and administrative support functions in a department or work unit. Incumbents in this position may be required to use and be familiar with specialized terms, practices or systems.What You’ll Do – Position Responsibilities

This position provides complex administrative support to department or work unit.

Interprets and explains policies and procedures and resolves problems or complaints as necessary.

This job title provides customer service by greeting and assisting customers; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff and the public.

Develops and maintains a positive customer service orientation.

Maintains and reconciles budgets for department or unit.

Monitors expenditures and performs simple analysis on accounts.

Researches discrepancies and prepares special and recurring reports.

Creates and maintains records and filing systems for technical, financial and project files.

Maintains department or unit filing systems by updating files with new information; retrieving information and files as requested; ensuring security of personnel files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate.

Plans and arranges conferences, meetings, and related accommodations.

Type’s letters, memos, registration forms, badges, etc for conferences and/or meetings. Compiles and disburses information for meetings.

This job title performs related duties by serving as travel coordinator; arranging catering for special events.

Prepares monthly budget reports; preparing university documents; supervising student workers, to include hiring and training, assigning and overseeing daily duties and special projects, and handling discipline issues; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices.

May supervise, monitor, coordinate or provide training for staff.

Prepares paperwork related to specialized functions of the department or unit.

Researches, summarizes and analyzes information.

Calculates statistics and compiles data.

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.Minimum Qualifications What You’ll Need to Succeed – Minimum Qualifications

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate’s degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Over three years up to and including five years of secretarial/clerical experience.

EEO Statement

Lamar University is An Equal Opportunity EmployerVeteran's Preference Statement Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.Preferred Qualifications Preferred Qualifications:

Schedule Building, Degree Works and Banner experience

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.Salary $31,221 - $36,733 Work Hours Application Information Posting Date Close Date Open Until Filled Yes Special Instructions