Administrative Coordinator

Position Information Posting Number 20112886 Position Title Administrative Coordinator FTE 1.0 Position Type Staff Department Sociology Soc Work Crim Just Position Summary Information Job Summary/Basic Function About This Role: This position acts as the office manager to perform administrative, secretarial, and clerical tasks and provides support to the Department Chair and Program Directors in a multi-disciplinary department. The Department of Sociology, Social Work, & Criminal Justice ( SSWCJ ) is a large department with nearly 600 undergraduate majors, 150 graduate students, and nearly 30 full-time and adjunct faculty. This position performs a wide variety of administrative duties and serves as a key communication link between the SSWCJ department and faculty, students, and the general public.What You’ll Do – Position Responsibilities

Provides administrative support to the Department Chair, Program Directors, and faculty. Monitors and develops schedules, assists in classroom assignments, works with advising and Degree Works, monitors budget, maintains supplies and equipment, and communicates with faculty and students as needed. Drafts department official communication and maintains website (as needed) and other electronic document.

Maintains department local area network database; prepares and distributes various correspondence; responding to emails; typing required forms and reports; answering and screening calls; copying and faxing; coordinating and scheduling meetings and events; greeting visitors; managing calendar; and ordering office supplies.

Maintains all required accreditation materials and annual reporting such as formatting and drafting documents, maintenance of the document repository for all programs.

Provides related support by training and supervising student workers; arranging dinners and special events; and reimbursements; and providing technical/software support and training.

Provide administrative support to the faculty; organizing meetings, minute notation, and assist with consortium meetings.

Other duties include creating reports for labels and lists, updating employee contact information, maintaining student records filing system, and performs other duties as assigned in response to the needs of the department.

Key Competencies:

Excellent organization, communication, and interpersonal skills

Advanced computer skills in all packages of MS Office

Knowledge of university system and processes

Knowledge and experience working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, Dashboard, AdAstra Scheduling, Chrome River, Smartsheet, etc.

Physical Requirements:Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings.Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.Benefits:

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees, spouses and/or eligible dependent.

Paid time off – vacation, sick, and holidays.

To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html) Minimum Qualifications

High School diploma or GED equivalent

Minimum 3 years experience

EEO Statement

Lamar University is An Equal Opportunity EmployerVeteran's Preference Statement Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.Preferred Qualifications

Bachelor’s degree

Work experience at a college, university, or other school setting

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.Salary $37,330 - $48,529 Work Hours Application Information Posting Date 04/15/2024 Close Date 07/15/2024 Open Until Filled No Special Instructions