Job Family: ManufacturingReq ID: 421061The Office Administrator for an Operation & Maintenance (O & M) team will coordinate office administrative activities to support the daily operations for an O & M team located in Houston, Texas airport location. This position reports directly to a Site Manager and has the sole responsibility to support Site Manager and O & M team to ensure all administrative task are managed in a timely and efficient manner.Office Administrator Duties and Responsibilities – Airport O&M
Maintaining employee schedules to satisfy contract obligations
Managing employee timesheets / timeclock
Entering employee payroll into SAP on a weekly basis
Scheduling, recording and tracking employee PSL / PTO
Assisting the main office with monthly billing and invoicing when needed (Site Specific)
New employee onboarding / offboarding including all new employee training
Maintaining all employee training records
Badging signatory responsibilities including appointments, documentation, background checks, SIDA training and renewals.
Maintaining and updating all site SharePoint files on a regular basis including employee performance, employee contacts, KPI spreadsheets, training spreadsheets, site fact sheets and site-specific documentation
Assisting employees with Siemens network and intranet access.
Gathering KPI data from the sites CRO and updating all records for weekly, monthly and annual reporting
Maintaining all state and organization required postings throughout all office, shop and break areas.
Maintaining and ordering all office supplies and equipment
Maintaining and ordering all employee PPE and safety equipment at the direction of the site manager
Coordinating all site events including holidays and employee appreciation
Management of employee parking
Keeping up with Siemens policies and procedures and updating all employees when necessary
Managing site vehicles including registration, inspections as well as airport ramp access credentials
Required Skills / Abilities
Excellent verbal and written communication
Excellent organization and attention to detail
Excellent time management skills, ability to meet short deadlines
Strong supervisory and leadership skills
Ability to function in fast-paced and at times stressful environment
Ability to operate within a complex organizational structure
Proficient with Microsoft Office Suite or related software
Education and Experience :
High school diploma or equivalent required; Associate degree in office administration or related field preferred
At least three years of administrative and clerical experience
Experience working in non-standard office environment
Physical Requirements :
Lifting up to 25 pounds
Prolonged periods sitting at desk and working on a computer
Moderate walking
Benefits: As an employee of Siemens Logistics, benefits start on day one and include:
Details regarding our benefits can be found here: Siemens Benefits Quickstart
The starting pay range for this position is $89,000 - $120,100. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location
Hybrid/ Remote schedule
Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States. Relocation is not being offered at this time.Design your future with us! Apply today and join Team Siemens.Equal Employment Opportunity StatementSiemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.Reasonable AccommodationsIf you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accomodation for disablity form (https://www.siemens.com/us/en/company/jobs/search-careers/accommodation-for-disability.html) If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.EEO is the LawApplicants and employees are protected under Federal law from discrimination. To learn more, Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .Pay Transparency Non-Discrimination ProvisionSiemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf) .California Privacy NoticeCalifornia residents have the right to receive additional notices about their personal information. To learn more, click here (https://new.siemens.com/us/en/general/legal/us-internet-privacy-notice-state-rights.html) .
Full-time