Description We are in search of an Executive Assistant to join our team based in Addison, Texas. This role involves supporting our chairman with a variety of administrative tasks, and interacting with various levels of the organization, customers, and vendors. As an Executive Assistant, your role will be pivotal in maintaining confidentiality, multitasking, and prioritizing tasks. This role offers a contract to hire employment opportunity.Responsibilities: Facilitate effective communication through answering, screening, and directing phone calls professionally. Manage the Chairman's email correspondence, including monitoring, reading, and responding to emails. Prepare and handle confidential correspondence and documents. Collect and prepare information for meetings, record meeting minutes, ensure responses are obtained, and maintain records. Compile information from all company locations and assist the Chairman in drafting, proofing, printing, and distributing the company newsletter and monthly blog. Arrange complex global travel arrangements and accommodations, and prepare detailed travel plans, itineraries, and agendas. Coordinate and arrange special events. Maintain an organized filing system of both paper and electronic documentation. Manage an extremely active calendar for both personal and professional obligations, and keep the Chairman well informed of upcoming commitments and responsibilities. Oversee multiple priorities for the Chairman across the business and personal domains. Submit weekly status reports to the Chairman regarding various activities. Complete critical and miscellaneous tasks regarding business and personal matters, which facilitates the Chairman's ability to effectively lead the company. Perform any other duties reasonably required by the Chairman. Requirements Proficiency in ADP - Financial Services Experience in using Cisco Webex Meetings Familiarity with Concur Understanding of CRM Proficiency in Kronos Timekeeping System Knowledge of About Time software Experience in Calendar Management Excellent Communication skills Experience in handling Conference Calls Ability to handle various types of Correspondence Proficiency in Email Correspondence Experience in Email Communications Ability to Compose Correspondence Experience in composing Letters Ability to Coordinate Meetings Experience in distributing Meeting Minutes Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
Full-time