FDA Tobacco Compliance Contract Specialist

Posting InformationPosting Number2024261Posting/Functional TitleFDA Tobacco Compliance Contract SpecialistUniversity Pay Plan TitleGrant SpecialistLocationSan MarcosDepartmentTexas School Safety CenterRecruitment TypeOpen to AllJob TypeFull-TimeMonthly Salary$3,700 - $3,900Job CategoryExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Ability to communicate clearly in English and prepare clear, concise, and grammatically correct correspondence.

Demonstrated experience in reviewing documents such as policies and/or procedures, reports, etc. for quality assurance purposes.

Demonstrated experience in communicating information or providing feedback to coworkers, contractors, and/or customers.

Demonstrated experience in using and maintaining large spreadsheets and electronic databases.

Skilled in successfully utilizing MS Office Suite.

Preferred Qualifications

Demonstrated experience in managing contracts and/or projects.

Demonstrated experience in creating and manipulating large data sets in Excel with the ability to use complex formulas, conditional formatting, tables, and graphs.

Demonstrated experience maintaining highly confidential program records and equipment inventory.

Demonstrated experience providing technical assistance and/or training.

Bachelor’s degree

Knowledge of Texas and Federal Tobacco Laws and Regulations

Job Description

Assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program.

Prepare and process program documents and organize correspondence to evaluate monthly program eligibility requirements for Contractors.

Review Contractor performance, validate completion of work, and process invoices for payment.

Provide training, technical assistance, and feedback to Contractors.

Assist in the planning and preparation of training events for contractors to include creation and revision of training materials, training equipment set-up, and travel arrangements.

Job Duties

Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, budget adjustments, and renewals

Maintain highly confidential program records and equipment inventory

Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with advanced formats and formulas

Maintain large databases with uploaded documents, spreadsheets, audio, video, and other current program information

Conduct monthly, and quarterly program process audits to report to program management

Serve as point of contact to assigned contractors conducting field operations

Provide training and technical assistance to external contractors

Ensure attention to detail, data accuracy, and integrity on all work platforms

Conduct internet research to maintain current policy information and to provide instruction and direction to Contractors

Other duties as assigned

Additional Information to Applicants

FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.

This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.

Job Open Date01/12/2024Job Close Date (posting closes at midnight)Open Until FilledYesNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume and cover letter to your application.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/45184Applicant Document