HVAC Administrative Assistant

General Statement of Duties:

This position is responsible for assisting in the administrative and office functions of the business.

Examples of Work:

Answers phones in a courteous and professional manner

Data entry

Processes paperwork and distributes to appropriate persons/agencies

Schedules Work

Maintains and updates filing and database systems

Reviews files, records, and other documents to obtain information to respond to requests

Performs general clerical duties, including filing, typing, scanning, photocopying, etc.

Maintains work boards and calendars

Executes other general office duties

Required Knowledge, Skills, and Abilities:

Basic computer knowledge and proficiency in Excel, Microsoft Word, and PowerPoint

Ability to multitask and prioritize requests

Must pay close attention to detail

Ability to write neatly

Ability to work with little supervision

Must be self-directed and take initiative

Must have outstanding communication skills

Ability to maintain a good attitude in a busy workplace environment

Bilingual preferred