Office Administrator

Position: Office Administrator

Reports to: Project Manager

Job Description:

As we continue to grow, we are seeking a skilled and dedicated Office Administrator that will make a positive impact on others and deliver excellence. This role is crucial in ensuring a positive and welcoming experience for both employees and visitors.

Responsibilities:

Keeping the front desk/breakroom/office tidy and presentable with all necessary material (pens, forms, paper, coffee etc.)

Greeting and welcoming guests/vendors/employees

Answering questions and addressing complaints

Answering all incoming calls and redirecting them or keeping messages

Receiving letters, packages etc., and distributing them

Preparing outgoing mail by drafting correspondence, securing parcels etc.

Offering customer support

Helping with events (ordering catering and reservations for events)

Overseeing onboarding, pay raise requests, and terminations

Ensuring a high level of communication with Human Resources Department

Coordinating purchase orders and having prober communication with vendors

Qualifications:

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proactive and independent with the ability to take initiative.

Must demonstrate enthusiasm, a sense of urgency & attention to detail

Excellent time management skills with a proven ability to meet deadlines.

Ability to maintain confidentiality and handle sensitive information.

Requirements:

Bilingual (English/Spanish) Required

Woman (Enthusiastic/Agreeable/Charismatic)

High school diploma or equivalent.

Proven experience in a receptionist or administrative role.

Proficient with Microsoft Office suite or specifically with Excel.

Previous experience in a Human Resources capacity is a plus.

Associate’s or bachelor’s degree in Human Resources or a related field is a plus.

What’s In It For You:

Competitive Pay

40hrs/week (Monday - Friday)

401(k) with company matching

Medical, dental and vision benefits

Participation in the programs listed above are subject to applicable wait periods and all plan and program terms and eligibility.

Professional development through on-the-job training, observation, and classroom training