Project Coordinator

10 Oct 2024

Vacancy expired!

Neos is a leading Austin-based IT Staffing and Consulting firm. Neos was recognized as one of the Best Places to Work in Austin by the Austin Business Journal.

ONLY CANDIDATES LOCAL TO TEXAS NEED APPLY

Neos is currently seeking a Junior Project Manager (Project Coordinator) to support development and implementation of the new Enterprise ERP and the new Student Enrollment and Registration system. The enterprise system project includes the Finance, Human Resources and Payroll central services including process, systems, and accountability measures. The Student Enrollment and Registration system goal is to centralize and consolidate the student enrollment, registration, and transfer for Pre-K, K12 and specific programs using the Salesforce system. The Project Coordinator (PC) will support the project planning and implementation and ensure that the project is delivered on time, budget and on requirements. Project: Review the 2022-2024 Austin ISD Enterprise System Program Statement of Work Minimum Requirements:
  • Plan project meetings including preparing and communicating agenda, expected outcomes, list of participants, location (in person, remote or hybrid) and others
  • Develop, update, and follow up the project plan including timeline, budget, resources, task list and RAID log in SmartSheet and Google Docs.
  • Document and follow up action items, issues, decisions in SmartSheet and Google Docs.
  • Facilitate, document, and communicate project meetings including adding video recordings
  • Support the system setup, testing and going live tasks.
Education:
  • Required: Graduate level intern possessing raw knowledge and skill set through coursework and work experience as a returning intern or other work experience.
  • Required 3 years of experience in successful software/application implementation preferably in a school district or k12 organization in student enrollment, registration, budget development, finance, human resource, TRS, TEA, PEIMS or related functions.
  • Preferred: 3 years of Project Management experience. Familiar with Project management concepts, practices, and procedures. Minimum of three (3) years of progressive broad-based information systems, system
integration and project delivery experience. Experience working with external vendors and/or Quality Assurance efforts is a plus.
  • Required: Must have a project management certification or 2+ years of working experience and have bachelor’s degree in Engineering, Business Administration, Finance, or another related field.
  • Preferred experience in successful project management function in a software/application implementation preferably in a school district or k12 organization.
  • Proficient with Google Suite (Drive, Sheets, Slides, Docs, Forms), Microsoft Office suite (Word, PowerPoint, Excel, and Outlook); Flowchart maker and diagramming (Visio, Io.draw, Lucid Chart), Project management tools (SmartSheet) and Learning Management Systems.
  • Preferred certification in Lean Six Sigma, process/system improvement, Experience developing current and future processes, developing key performance indicators
  • Preferred experience in a K12 organization in a central office or school position.
  • Preferred experience in a highly regulated industry/function as healthcare or other.
Experience and Qualifications:
  • Demonstrated competence in sustaining project timelines, schedules, and critical path analysis with all affected parties.
  • Ability to work with key District and vendor(s) staff to establish performance targets, track progress, and create concise reporting through various means (i.e., electronic, database, PERT and Gantt type project management tools).
  • Experience and knowledge in project management and leadership, preferably in a school district setting.
  • Effective communications skills, and interpersonal skills, with ability to clearly report on plan implementation progress, and motivate staff to follow the timelines, report progress, and adapt and adjust as required. Ability to communicate with staff in both teams and individually, and to collaborate to establish the objectives, action steps and critical path timeline for each goal.
  • Ability to problem solve, multi-task and organization skills
  • Ability to commit to this project for 18-24 months.
  • Strong ability to keep staff teams focused on goal attainment within conflicting time parameters.
  • Ability to quickly gain a solid understanding of several complex and significant documents including the Statement of Work, Master Consulting Agreement, Work Order, and Licensing Agreement related to the Unified Enrollment application, as well as other indirectly related and overlapping plans or documents.
  • Ability to work in the dynamic school district environment, with an understanding of the nuances and challenges within an urban setting.
  • Ability to engage with stakeholders (internal and external) in both in-person and virtual environments.
  • Ability to motivate the team to communicate, collaborate, and respond while under extreme pressure and strict timelines.
  • Experience working in a hybrid environment (partially in person and remotely) and supporting hybrid teams.
Travel:
  • When required and authorized by the District, the Contractor will perform services on-site at the designated campus and/or department for assistance or training. Frequency and duration of travel will be jointly determined. The District will reimburse for travel using District guidelines or funding entity guidelines, whichever is less. Any special circumstances or exceptions must be approved prior to travel by the District’s Chief Financial Officer.
Logistics:
  • The district will provide a portable computer during the contract period. The District will provide the Contractor with workspace, access to ERP project files, access to District systems and District equipment as needed.

  • ID: #46340384
  • State: Texas Austin 73301 Austin USA
  • City: Austin
  • Salary: Depends on Experience
  • Job type: Contract
  • Showed: 2022-10-10
  • Deadline: 2022-12-05
  • Category: Et cetera