Senior Administrative Coordinator I

Job TitleSenior Administrative Coordinator IAgencyTarleton State UniversityDepartmentChief Medical OfficerProposed Minimum SalaryCommensurateJob LocationStephenville, TexasJob TypeStaffJob DescriptionThe Senior Administrative Coordinator I works under the general supervision of the Chief Medical Officer to provide administrative support to the Chief Medical Officer and Student Health Center to include the exercise of discretion and independent judgment with respect to matters of significance. Provides routine clerical and administrative assistance through the performance tasks that follow well-established procedures. This position is located on the Stephenville Campus. Work hours are Monday to Friday; 8 AM-5 PM or as work requirements indicate. Must be able to work remotely at the request of the University. Essential Duties & Responsibilities:40% Chief Medical Officer Administrative Duties

Review documents for the Chief Medical Officer. Attends meetings or serves on committees on behalf of The Chief Medical Officer.

Organizes the day-to-day operations of the Chief Medical Officer by efficiently managing the details of the daily schedule Coordinates travel arrangements and prepare itineraries. Coordinates meetings, seminars, and other special events while at times even providing on-site support. Helps prepare educational presentations and agendas for meetings specific to the needs of the Chief Medical Officer.

Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

Manages contracts and licenses for the Chief Medical Officer and on behalf of the Student Health Center such as Fonemed, CLIA, etc.

Makes and cancels student appointments in EHR at the Student Health Center as needed.

40% Budget and Billing

Sets up accounts payable for Student Health Services such as hazardous waste, Quest Lab, etc.

Checks Student Health Services charges are confirmed to Banner.

Assists patients at the front desk to verify demographic information, to collect co-pays and past-due balances, to verify insurance, to register patients in the portal and to check patients in and out.

Assists with various billing projects that include (but are not limited to) correcting denied claims due to registration errors, inputting demographics for hospital billers, preparing receipts for deposits. Investigates and resolves routine and some complex errors on cash transactions.

Prepares works orders. Oversees service calls and repairs.

Monitors, organizes and creates orders for office and clinic supply inventory and over-the-counter medications. Receives, verifies and logs receipt of goods into the electronic medical records system.

Assists with office budget. Develops and executes P.O. Balances accounts to Canopy, evaluating funds available and funds consumed. Manages procurement cards: input charges and reason for charge into Concur.

20% Student Health Services Office Management

Participates in the planning and execution of the Student Health Services administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

Assists in answering phone calls to the Student Health Center

Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

Hires, trains and supervises student workers and support staff.

Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Six years of related experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multitask and work cooperatively with others.

Interpersonal and communication skills.

Planning and organization skills.

Institution Overview: A founding member of The Texas A&M System, Tarleton State University is breaking records — in enrollment, research, scholarship, athletics, philanthropy and engagement — while transforming the lives of over 18,000 students in Stephenville, Fort Worth, Waco, Bryan and online. For 125 years, Tarleton State has been committed to accessible higher education opportunities for all while helping students grow academically, socially and professionally through programs that emphasize real world learning and address regional, state and national needs.SalaryCommensurate with experienceThe target base annual salary is $49,000 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

Doctoral Educational Assistance (https://www.tarleton.edu/hr/doctoral-edu-guidelines/) – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

Fully covered employee health insurance

Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

Dental insurance

Vision insurance

Retirement and Insurance programs

Paid Leave (https://www.tarleton.edu/hr/benefits/) Tarleton employees enjoy one of the greatest PTO packages in the area!

Paid sick leave

Holiday pay

Vacation

Longevity pay

Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

Complimentary tickets to all Athletic and Performing Fine Arts events!

Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

Employee Wellness Release Time

Staff Gym Membership Discount with Campus Recreation

and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference. Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/) All links will open to a new tab

Employee Services (https://www.tarleton.edu/hr/index.html)

Benefits

University Leadership (https://web.tarleton.edu/president/)

Research and Economic Development

Traditions and History (https://www.tarleton.edu/traditions/index.html)

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .