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Sr Executive Assistant - On SiteJob ID41751Posted01-Dec-2021Service lineCorporate SegmentRole typeFull-timeAreas of InterestAdministrativeLocation(s)Dallas - Texas - United States of AmericaJOB SUMMARYThe purpose of this position is to provide a wide range of administrative and general support duties of a highly responsible and confidential nature to the CEO, President or executive officers.ESSENTIAL DUTIES AND RESPONSIBILITIESPrepares proposals, letters, memorandums, reports, agendas and forms of a complex and confidential nature.Serves as a liaison between executives, internal management and employees, clients, and visitors as required; reviews, requests, schedules appointments and meetings. Relieves executive of routine matters and handles many questions without escalating to the executive(s).Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads, monitors issues for appropriate follow-up.Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.Completes expense reports and handles the reconciliation of receipts for a designated work group or for executive leadersCoordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.Plans and supports local/region/national/global meetings and special events: details to include budgeting, invitee list, managing vendors, travel, awards, etc.Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.Other duties may be assigned.SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCEHigh school diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of six years of related experience and/or training.Minimum 5 years experience as an Executive Assistant to a senior level executive(s).CERTIFICATES and/or LICENSESNoneCOMMUNICATION SKILLSExcellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.FINANCIAL KNOWLEDGERequires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.REASONING ABILITYAbility to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.OTHER SKILLS and ABILITIESAdvanced skills with Microsoft Office Suite required. Requires in-depth knowledge of company operations, policies, and procedures. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation.SCOPE OF RESPONSIBILITYDecisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term and long-term impact to co-workers and supervisor.CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Full-time- ID: #23760920
- State: Texas Dallas / fort worth 75201 Dallas / fort worth USA
- City: Dallas / fort worth
- Salary: USD TBD TBD
- Showed: 2021-12-02
- Deadline: 2022-01-31
- Category: Et cetera