Tanks Administrative Assistant

Requisition ID: 276008

Relocation Authorized: None

Telework Type: Full-Time Office/Project

Work Location: Brownsville, TX

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.Core to Bechtel is our values ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our commitments integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.Project OverviewBechtel is partnering with NextDecade to support their vision to provide the world access to lower carbon intensive energy with their Rio Grande LNG (RGLNG) project in Brownsville, Texas. RGLNG is a natural gas liquefaction and export terminal situated on a 984-acre site on the banks of the Brownsville ship channel. The first phase of the RGLNG project consists of three liquefaction trains, two storage tanks and one marine berth. At full capacity, the five-train facility will have a production capacity of 27 million tonnes per annum (MTPA).Position SummaryPlans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress. Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor.Responsibilities

Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security and other database tables as needed.

Implements procedures and trains personnel in area of responsibility, including use of associated automation systems and software. Maintains or provides completed training records to others as required.

Oversees processing and controls of all project document types and maintains associated registers. May process documents in backup capacity.

Reviews deliverables of assigned staff to ensure that procedures are clearly understood and are being followed.

Resolves daily administrative problems on the project.

Conducts or participates in periodic audits of document control processes to ensure accuracy and consistency and verify procedural implementation.

Prepares or provides input to employee performance reviews. May conduct counseling sessions as directed by supervisor. Participates in employee selection.

Initiates and replies to routine correspondence related to area of responsibility.

Compiles information; analyzes and prepares routine studies and reports as directed by supervisor.

Participates in budget planning for personnel in area of responsibility. Develops work plans and monitors progress on an ongoing basis. Handles staffing issues, as appropriate.

Collects and summarizes data for department and project metrics.

Coordinates all service needs including project moves with off-project support groups.

Keeps abreast of department technologies, techniques, and services that are available.

Helps develop turnover plan for project records.

Coordinates the development and implementation of project procedures.

Qualifications and SkillsBasic Qualifications

2-4 Years of relevant experience required.

Minimum Qualifications

Excellent oral and written communication skills.

Demonstrated knowledge of administrative skills and automated applications.

Experience in training and supervision of personnel.

General experience in all areas of document control.

Knowledge of Bechtel’s organizational structure, functions, and procedures.

Demonstrated knowledge in one or more administrative function(s).

Strong organizational skills.

Thorough knowledge of Bechtel standard computerized systems and other information transmission systems.

#LI-KL1 #LI-Onsite#LI-KL1 #LI-OnsiteShaping tomorrow togetherBechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.www.bechtel.comBechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.