Administrative Assistant

Description We are looking for a meticulous Administrative Assistant to join our team in Charlottesville, Virginia. The role primarily involves managing phone communications, scheduling, and maintaining an organized workflow in a fast-paced environment. This role also offers a short term contract employment opportunity.Responsibilities: Answering inbound calls and providing excellent customer service. Performing data entry tasks with a high level of accuracy. Assisting with the organization's calendar management, including scheduling appointments. Following up with clients to ensure their needs are met and queries resolved. Processing and scanning mail to maintain an organized record. Preparing mail and marketing materials for distribution. Utilizing Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for various administrative tasks. Coordinating both inbound and outbound calls to ensure smooth communication. Managing email correspondence efficiently and professionally. Requirements Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Ability to handle both inbound and outbound calls in a professional manner. Exceptional customer service skills, with a focus on maintaining client satisfaction. Proven experience with data entry tasks, ensuring accuracy and attention to detail. Ability to manage and schedule appointments effectively, prioritizing based on urgency and importance. Experience in email correspondence, ensuring clear and professional communication. Ability to multitask, manage time effectively and work in a fast-paced environment. Strong organizational skills, with an ability to maintain and manage files and records. Proven ability to work both independently and as part of a team. Excellent problem-solving skills, with a proactive approach to identifying and resolving issues. Strong written and verbal communication skills. High degree of professionalism, with an ability to maintain confidentiality at all times. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .