Assistant Facilities Manager / Personnel Security Administrator

28 Apr 2024

Vacancy expired!

Job Summary

Maximus is searching for an Assistant Facilities Manager / Personnel Security Administrator to support a DoD program in Arlington, VA.

This position supports the strategic and day-to-day operations of a high-ranking Federal Government Directorate/Senior Executive and will require direct interaction with equivalent support staffs . This position will routinely exercise independent judgment and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol.

Key Responsibilities:
  • Provide day-to-day assistance and application of security management, support to day-to-day business operations and security oversight of a SAPF/SCIF at the Pentagon and/or kiosk location within the National Capital Region.
  • Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies; should have experience in administrative support and working knowledge of security procedures
  • Manages the entirety of the onboarding/offboarding of new people, to include scheduling requisite security briefings, read-ons, and management of associated documents used in the execution of the process.
  • Formulate and refine multiple standard operating procedures, processes, and work products/templates based on their subject matter expertise and independent assessments; these decisions are the basis of the daily business operations of the offices, but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgment, discretion, a thorough knowledge of the business operations and plan, and empowerment by their clients.
  • Create tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status(es) of various issued government furnished equipment, Common Access Cards (CAC)
  • Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio-visual support, etc. for senior-level and VIP meetings).
  • Provide salient input(s) to a daily read-ahead book with information for the next day and next week activities for the official prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
  • Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the ASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
  • Manage and maintain the complex calendars and schedules of senior personnel and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
  • Manage Program Access Request (PAR) program to include preparing PARs, letters of compelling need (LOCNs), indoctrination agreements (SAPIAs), reviewing Pre-Screening Questionnaires (PSQs) and templates, and personnel financial statements (PFS).
  • Ensure physical and information technology security of the facility.
  • Schedule and conduct appropriate Information Technology and Office supply inventory.
  • Verify and update Program Access Rosters.
  • Prepare and maintain Personnel security files (PSFs).
  • Prepare, transmit, and receive visitor access requests (VARs); verify visitor clearances.
  • Assist the program manager with annual program access validations.
  • Provide guidance and oversight to defense contractors.
  • Prepare, review, and coordinate DD 254s.

Required Skills & Qualifications:
  • Minimum Education Required: Bachelor's Degree ( Associate 's degree and 3 years of experience in a similar field may be substituted for bachelor's degree requirement).
  • Must possess US citizenship and an active Top Secret/SCI clearance.
  • 5 or more years of recent and relevant experience across Program Security, Facility Security, Industrial Security, and/or Personnel Security.
  • 5 or more years of SAPF/SCIF Site Security Manager experience.
  • 5 or more years of experience with creating, reviewing, and approving CONUS and OCONUS Defense Travel System (DTS) orders.
  • 5 or more years of e xperience with task or correspondence management systems (e.g., TMT or CATMS)
  • 5 or more years of experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive
  • 5 or more years of experience with the Joint Personnel Adjudication System (JPAS) and Defense Information System for Security (DISS) and the Joint Access Decision Environment (JADE) required .
  • Ability and aptitude to provide surge assistance in areas outside subject matter expertise to meet ad hoc requirements or directorate priorities.

Desired Skills and Qualifications:
  • 5 or more years of Special Security Officer / Special Security Representative experience
  • 5 or more years of federal secure facility management experience, to include all phases of the facility lifecycle process planning, programming, design, SCIF construction IAW Intelligence Community Directive (ICD) 705, SCIF Accreditation, and implementation of SCIF SCI Management Programs
  • Excellent written and verbal communication skills
  • Center for Development of Security Excellence (CDSE) and Security Professional Education Development (SPED) Certifications are a plus .
  • SCIF Construction and implementation / application of ICD 705, Intelligence Community Standard (ICS) 705-1, and ICS 705-2

#techjobs #clearance #SAPCIO

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We're proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Posted Max

USD $140,000.00/Yr.

Posted Min

USD $62,500.00/Yr.

  • ID: #49813838
  • State: Virginia Arlington 22201 Arlington USA
  • City: Arlington
  • Salary: USD $140,000.00/Yr. - USD $62,500.00/Yr.
  • Job type: Permanent
  • Showed: 2023-04-28
  • Deadline: 2023-06-26
  • Category: Et cetera