Are you looking for an exciting role in an organization as part of the executive staff? Are you a team player who enjoys collaborating across a broad group of stakeholders? A fantastic opportunity awaits you to join the Microsoft Worldwide Public Sector (WWPS) team. At Microsoft we have a clear and simple mission – To empower every person and organization on the planet to achieve more. The chance to do that, on a scale, is nowhere greater than in the Worldwide Public Sector team where we are dedicated to empowering citizens, societies, and governments around the world. WWPS includes government at the national and local level, defense, intelligence and education. Our team is seeking an Executive Business Administrator - Worldwide Public Sector to support the Corporate Vice President. You will interface with internal organizations as well as external customers and partners. Success in this role requires organizational acumen, communication skills and the ability to follow-through, use judgment, set priorities, handle multiple tasks simultaneously and drive project ownership from beginning to end. You will act as a team player who demonstrates initiative and can enable others’ success.Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.Responsibilities
Manage and maintain complex calendars on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and organization across multiple time zones
Work in partnership with the leader to make decisions regarding schedule prioritization aligned to the business priorities and customer/partner outcome
Manage logistics for the leader’s domestic and international business travel, visas, flights, accommodations, ground transportation, meetings both internal and external and processing expense reports
Manage the team’s logistics including computers and supplies, internal team events and moral expenditure for the team in a compliant and timelymanner
Manage and maintain team aliases to support efficient and appropriate internalcommunication
Coordinate team meetings, events and offsites, including meeting logistics, to include space and catering
Uses discretion to determine a distribution plan for confidential internal and external communications and brings awareness to patterns.
QualificationsRequired/Minimum Qualifications
7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
1+ year(s) experience supporting remote teams.
Additional or Preferred Qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
OR equivalent experience.
4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Excellent organizational and anticipatory skills. Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity.
Ability to manage multiple projects along with analytical and problem-solving skills.
Able to work successfully in a team environment, build effective working relationships inside and outside the groups with varying levels of collaborators and accommodate working styles and perspectives of individuals and groups.
Knowledge of internal Microsoft tools such as Headtrax, MS Expense, Travel, MyOrder etc.
Proficiency in Outlook, Work, Excel, and PowerPoint.
Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $31.15 - $62.55 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.54 - $68.61 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pa yMicrosoft will accept applications for the role until April 3, 2024. #IPSMicrosoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .
Full-time