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Role Summary:
The executive coordinator position provides full administrative support to VW Credit, Inc's EVP & CFO as well as well as their first line staff. This position will interact and provide minimal support with other key leadership within VCI. This role performs a wide range of duties while interacting with a broad variety of professional disciplines. A keen sense of independent judgement, initiative and self-direction is required. Role Responsibilities: Executive Coordination:- Coordinate and manage calendar when needed
- Plan extensive domestic travel, coordinate meeting, capture meeting minutes and distribute action items / key takeaways from the meetings
- Processing of expense reports in a timely manner
- Screen and route telephone calls, handle routine inquires, and interface professionally with Senior Management
- Handle confidential information discreetly and professionally
- Manages activities for the executive as requested which may include distribution of tasks to different departments, gathering data, follow up with reminders, etc.
- Track key business activities, data and metrics as requested
- Adhoc tasks and responsibilities as needed
- Setup teleconferencing, video conference & travel
- Schedule meetings / appointments, capture meeting minutes,
- Assist / create high level executive presentations and briefing books
- Organize and maintain office supplies for departmental personnel
- Inbound / Outbound Mail
- Build Business Newsletters / Monthly Communications
- Assist in preparation of annual budget. Track Expenses and prepare monthly summaries and forecasts.
- Other adhoc tasks and responsibilities as needed
- Identify ways to reduce inefficiencies and streamline processes when managing multiple tasks and projects
- 5-7 years of relevant experience
- Executive level administrative assistant experience preferred
- HS Diploma
- Associates or Bachelor's Degree
- Analytical and conceptual thinking - using logic and reason, creative
- Communication skills - interpersonal, presentation and written
- Computer savvy - skilled in the use of Microsoft Office Suite
- Integration - joining people
- Basic Project Management
- Research & Problem solving
- Proactive and innovative
- Strong Attention to detail
- Resource management
- Highly Skilled in Microsoft Office Suite
- Strong PowerPoint / Excel Skills for Executive Level Presentations
- Internet usage
- Proven extensive experience working with high level executives
- Exceptional attention to detail
- Exceptional oral and written communication skills
- Ability to effectively organize and prioritize projects
- Requires mature personality with good interposal skills, organizational talent, and the ability to work under considerable pressure when deadlines must be met
- Keeps abreast of all office related developments
- Proactive approach and able to work well independently
- Requires an understanding of priorities and balance time commitments
- Flexible and adaptable to changing circumstance and proprieties
- Handle confidential information with good judgement and discretion
- Ability to handle multiple priorities simultaneously
- Ability to work with all levels of employees within the organization
- Some overtime may be required
- Minimal travel - (5-10%)