Administrative Assistant

Strickland and Son’s Excavation is looking for an experienced and enthusiastic business administrator to join our growing team. This is an exciting opportunity to be part of a high performing team in the construction industry! This role will support our managers and team along with data entry, accounts receivable, payable, new hire onboarding and job support.

The ideal candidate is positive, service minded and will need to have strong planning, organizational and time management skills, along with a strong ability to work independently and collaboratively. Must have great attention to detail. The successful candidate will also be a critical thinker with initiative who anticipates business needs, demonstrates flexibility and calm under pressure. Has a growth mindset and is hungry to learn. Strong verbal and written communication skills are also essential for success in this role. This is an onsite role, Monday through Friday 8:00am-4:30pm.

Responsibilities include, but are not limited to:

Welcome and provide general support to all visitors

Answer, screen and direct phone calls

Receives/sends all mail/packages and distributes to office staff

Fax, copy and scan documents

Manage filing of hard and soft copies of documents

Manage stock of office supplies and research new deals and suppliers

Manage email, correspondence memos, letters, faxes and forms

Keeps L&I posters up to date

Keeps City Licenses current

Complete credit applications for vendors as needed

Update and maintain office policies and procedures

Create new hire folders

Update and hand out job applications for open positions

Files safety meeting minutes and maintains files

Schedule meetings

Types office meeting minutes and maintains file

Coordinate conference calls and meetings including invitations and scheduling.

Keeps fuel cards up to date and orders new cards when needed

Orders new tabs and tonnage with shop foreman when needed

Create full files or repair manuals for vehicles and equipment

US DOT program and stickers for vehicles

Maintain Good to Go pass records

Provide exceptional customer service and drive team culture by maintaining a positive work environment

Meeting and event coordination: planning and setup for general meetings, morale events, individually and with peers

Ensure compliance of the company’s operational policies and procedures

May require occasional lifting

Qualifications, key competencies, and capabilities:

High School diploma or equivalent

2+ years of proven relevant work experience in business administration and customer or service focused roles

Proficiency in MS Office: Excel, Microsoft Word

Data Entry

Organization, attention to detail and problem-solving skills

Strong written and verbal communication

Excellent time management skills and the ability to prioritize work

Excellent follow-up

Ability to work independently on projects from start to finish.

Knowledge of office management systems and procedures

Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism

A great attitude and positive approach to people and tasks

Strong organizational skills with the ability to prioritize among multiple projects

Achieve results with a high degree of accuracy and attention to detail

Proven track record of accountability and reliability

Ability to make timely decisions, prioritize, and exercise sound judgment with appropriate urgency in situations that require a quick response

Maintain utmost confidentiality with sensitive and personal information

Background in construction industry is a plus