Administrative Assistant HOA & Property Management

We are seeking a proactive and detail-oriented Administrative Assistant to support our Property Management and HOA operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their day, and values the importance of clear communication and organization. You’ll be interacting with residents, tenants, board members, and vendors — and playing a key role in keeping everything running smoothly.

Key Responsibilities (to include but not limited to):

Provide administrative support to property managers and executive staff

Maintain records for HOA meetings, maintenance requests, lease agreements, and compliance issues

Handle resident and tenant inquiries via phone and email professionally and promptly

Prepare meeting agendas, minutes, and board packets for HOA’s

Assist with processing work orders, vendor invoices, and property inspection reports

Schedule and coordinate property maintenance, inspections, and community events

Ensure compliance with fair housing laws, property regulations and maintain confidentiality

Input and update data in property management systems to create weekly/monthly trackers and pull relevant reports to maintain accuracy

Conduct exterior site inspections and verify adherence to HOA governing documents

Qualifications:

2+ years of experience in HOA operations

2+ years property management (residential or commercial) preferred

Proficient in Microsoft Office; experience with property management software (AppFolio and Rent Manager)

Familiarity with real estate accounting and monthly accounting cycles (A/P, A/R, commercial leases) preferred

Prior administrative experience in a professional setting

Excellent attention to detail and organizational skills

Strong written and verbal communication abilities

Education & Certifications Preferred:

CMCA (Certified Manager of Community Associations)

Experience and continued education with the new WUICOA condo law

Real Estate license

Preferred Traits:

Customer-service focused and solution-oriented

Self-motivated and dependable

Knowledge of basic HOA and property management regulations

Reliable transportation for site visits

Must have and maintain valid driver’s license and clean driving record

Ability to multitask and adapt to changing priorities

Polished, professional demeanor and punctual

What We Offer:

Competitive salary $30-35/ hour (commensurate with experience)

Company paid Medical, Dental, Vision, Life Insurance, LTD, AD&D & EAP

401K and voluntary benefits

Paid holidays, vacation, and sick leave

Career development and advancement opportunities

A collaborative, supportive team in a thriving industry

Note: To apply please submit your resume. Employment is contingent upon a successful background check and MVR clearance. This job description does not constitute a contract and may be subject to change.