Administrative Records and E-Billing Coordinator

Position responsibilities include, but are not limited, to the following:E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.Contribute to team effort by accomplishing related results as neededOversee a wide variety of document coordination, accuracy, distribution and record-keepingOrganize, analyze and validate informationPrepare written reports and correspondenceProvide general office and administrative support to teamBindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high qualityManage department’s file digitizationData entry and systems migration supportSupplies managementFacilities management and common area oversightTechnical computer and equipment liaison and troubleshooterAssist with apostilles and legalizationsCollaborate with global team membersSupport business process improvement initiatives and projectsProvide backup support to other administrative team members