Administrative Services Assistant

Actalent is currently seeking a qualified Administrative Assistant for a consultant position with Bonneville Power in Vancouver, WA.This Administrative Services Assistant position will perform operator duties for BPAs USAccess Enrollment Center. This position will open the center each day, conduct enrollment and card activation appointments, and perform data entry, following procedures as described for collecting and entering PII information into systems.

Provide a variety of confidential administrative/clerical support; serve as liaison/point of contact between BPAs enrollment center and US Access, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:

Answer and screen telephone calls, greet visitors, address questions, respond to routine requests and business involving US Access credential matters, take messages, and/or refer visitors to other BPA personnel as appropriate.

As required, track US Access actions and appointments for timely response.

Sort and distribute incoming credentials as per established process; prepare credentials for outgoing mail shipment as needed.

Assist with arrangements for rescheduling appointments, as requested.

Provide clerical support, preparing forms or copying or faxing as needed.

Perform faxing, scanning, photocopying, and work as needed for personnel security and US Access processes and services.

Update and maintain desk reference manual.

Perform data entry using multiple computer applications, including US Access, Microsoft Office, SharePoint, HRMIS and more.

Serve as point-of-contact (POC) for field, district, and other office staff regarding general personnel security and US Access information.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Maintain electronic and hard copy records of training, timecard changes, safety meetings, contractor timesheets, and other required records.

Assist office staff in the routine use of software applications, i.e., Microsoft Office, Concur, SharePoint, etc. as requested.

Provide backup support to other Administrative Assistants as needed in Vancouver, WA.

Completes and maintains training certification as US Access Registrar, Activator, and other required roles for issuance of US Access credentials and processing of applicants in US Access system.

Will open center each day, perform enrollment appointments (fingerprints, document scans and photos), card activation appointments, data entry, follow procedures as described for collecting and entering PII information into systems.

Qualifications:

High School Diploma or GED is required.

Associate or bachelor’s degree in Secretarial Science, Administrative Management, or a related telecommunications field is preferred.

3 years of administrative experience is required.

SharePoint experience sufficient to support, edit, and maintain sites by creating document repositories, workspaces, libraries, lists, views, etc.

MODERATE experience with Microsoft Office Suite of programs such as Word, PowerPoint, Excel, and Outlook.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role may be eligible for the following:

Medical, dental & vision

401(k)/Roth

Insurance (Basic/Supplemental Life & AD&D)

Short and long-term disability

Health and Dependent Care Spending Accounts (HAS & DCFSA)

Transportation benefits

Employee Assistance Program

Time off/Leave (PTO, Vacation, or Sick Leave)

5+ days of PTO annually in addition to paid sick leave provided by Washington state law, federal or local ordinances

11 Federal Holidays

About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.