Coordinator, Development Gift Administration

Major Functions World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Gift Administration Coordinator to support the accurate and timely processing of high-touch donor gifts. Working under the direction of the Senior Specialist, Development Gift Administration, this role provides critical operational support for gift entry, tax acknowledgment workflows, documentation management, and cross-team coordination associated with complex gifts from individuals, corporations, foundations, and estates. The Coordinator helps ensure that gifts are processed accurately, donor restrictions and documentation are properly recorded, and acknowledgments are delivered in a timely manner. This role works closely with Development fundraising teams, Fundraising Operations, Program Operations, and Accounting to coordinate information required for efficient gift administration and stewardship. The position plays an important role in maintaining data integrity and supporting a donor-centered experience for WWF’s high-touch donors. Key Responsibilities Support the timely production and delivery of tax receipts and acknowledgments for Development donors, coordinating with internal teams and external vendors as needed. Conduct specialized data entry for high-touch gifts across multiple systems, ensuring accuracy and completeness of donor and transaction records. Maintain and support tracking systems for non-cash gifts such as stock transfers, donor-advised fund grants, and other complex gift types. Coordinate with Development fundraising teams, Program Operations, and Fundraising Operations to collect required documentation for gift processing, including donor restrictions, pledge documentation, reporting schedules, and soft credit information. Assist in maintaining accurate gift documentation and supporting materials to ensure appropriate tracking of donor intent and reporting requirements. Support the Senior Specialist in maintaining data integrity across Development gift records and resolving documentation or processing discrepancies. Contribute to the documentation and maintenance of gift administration procedures and workflows to support operational consistency and knowledge sharing. Assist in coordinating information across Development, FundOps, Program Operations, and Accounting to ensure smooth processing of high-touch gifts. Produce regular reports and dashboards highlighting insights to enhance donor stewardship and operational efficiency. Perform other duties as assigned.