Executive Administrator

Executive Assistant needed for Cooperate Engineering firm - Vancouver, WAJob DescriptionWe are seeking a Corporate Administrator to join our management team. The ideal candidate will have at least five years of experience in a similar role, such as corporate administrator, executive administrative assistant, legal assistant, paralegal, or a related position. This role reports directly to the Executive Vice President and involves various responsibilities including drafting and editing corporate documents, maintaining records, ensuring compliance with regulations, and assisting in corporate projects.Responsibilities

Drafting and editing corporate documents such as letters, memos, contracts, policies, bylaws and resolutions at the direction of senior management

Organizing and maintaining corporate documents such contracts, agreements, leases, insurance policies, registrations, licenses and permits

Ensuring all records are up-to-date, logged, and properly archived and indexed

Scheduling, logistics, and materials preparation for meetings of senior management

Acting as a liaison between senior management and managerial staff

Overseeing compliance with local, state, and federal regulations affecting the corporation

Filing annual reports and maintaining corporate, contractor, and individual licenses

Organizing and assisting in maintaining the company’s commercial insurance, health benefits, retirement plan benefits, real estate, vehicle fleet and corporate aircraft

Monitoring and assisting with managing litigation matters including legal tracking and discovery responses

Assisting in corporate projects such as corporate restructuring, mergers, and acquisitions in line with strategic objective

Job TypeThis is a Contract-to-Hire position with a duration of 6 Month(s).Work SiteThis is a fully on-site position in Vancouver, Washington.Work EnvironmentOffice Monday - Friday fully on-siteAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.