Executive Assistant

Executive AssistantVMFH Division Support ServicesSeattle, WashingtonRequisition ID 2022-244667 Employment Type Full Time Department Administration Hours/Pay Period 80 Shift Day Weekly Schedule Monday - Friday 8:00 - 4:30 Remote No Category Administrative and ClericalOverviewIn 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.As a part of our organization, we currently offer the following benefits:Competitive starting wages (DOE) and training to grow within the company

Paid Time Off (PTO)

Health/Dental/Vision Insurance

Flexible health spending accounts (FSA)

Matching 401(k) and 457(b) Retirement Programs

Tuition Assistance for career growth and development

Care@Work premium account for additional support with children, pets, dependent adults, and

household needs

Employee Assistance Program (EAP) for you and your family

Voluntary Protection: Group Accident, Critical Illness, and Identify Theft

Adoption Assistance

Wellness Program

Commute Trip Reduction Program - Earn cash back for participation!

ResponsibilitiesJob Summary:Provides highly responsible administrative and secretarial services to relieve a Virginia Mason Franciscan Health (VMFH) senior executive of day-to-day administrative details so that he/she can concentrate on the significant aspects of his/her own position. Work involves applying knowledge of the executive’s work objectives and viewpoints and representing the executive within delegated scope of authority. Ensures optimal time management for the assigned executive through oversight of schedule and calendar, travel arrangements, meeting support, and answering/prioritizing communications/correspondence. Although responsible for providing significant assistance to a key executive, this position does not have independent executive authority.The Virginia Mason Franciscan Health executive supported is a Sr. Vice President, Hospital President, President CMO, Chief Financial Officer, Chief Nursing Officer, Chief Medical Officer, or VMFH Chief Operating Officer. Incumbents are exposed to sensitive information involving not just a particular department, but the entire organization. Assignments vary considerably as to volume of work, specific duties performed and overall scope of responsibility, depending on the delegation style of the manager.The position requires considerable knowledge of company organization, policies and practices in making routine administrative decisions and in the approach to take to handle non-routine situations. An incumbent may function in a “lead” role with regard to ongoing work or special project- or team-oriented assignments. An incumbent may be responsible for office coordination and/or oversight of lower level administrative/clerical employees. Work involves the development of moderately complex PC databases, spreadsheets, presentation or graphic materials.Essential Duties:Provides secretarial support to executive, including complex scheduling and calendaring support, travel arrangements, expense reports, budget support, answering and prioritizing communications/ correspondence, and other secretarial tasks that support efficient organization of the executive’s time.Provides meeting and special event support for executive and department, including scheduling, invitations, creating agendas, preparing materials (such as presentations and reports), arranging catering/floral, setting up A/V, and taking/preparing/distributing minutes.Acts as a liaison between executive and staff, communicating assignments, tracking project status, getting updates, answering questions within scope of responsibility, and ensuring optimal and efficient communication flow throughout department.Researches, drafts, edits and presents a variety of documents, reports, data and other metrics.Provides office management for department and may provide oversight/direction to lower-level administrative staff.Demonstrates knowledge and proper skills associated with the department’s defined specific populations served.Additional Responsibilities:Adheres to and exhibits our Core Values of Reverence, Integrity, Compassion and Excellence.QualificationsEducation/Experience:Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities.Experience in a healthcare environment is preferred.License/Certification:NoneApply (https://careers-commonspirit.icims.com/jobs/244667/login)Equal OpportunityCommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed toa diverse and inclusive workforce. All qualified applicants will be considered foremployment without regard to race, color, religion, sex, sexual orientation, genderidentity, national origin, age, disability, marital status, parental status,ancestry, veteran status, genetic information, or any other characteristic protectedby law. For more information about your EEO rights as an applicant,pleaseclick here. (https://tbcdn.talentbrew.com/company/35300/img/v10/EEOLawPoster.pdf)CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).CommonSpirit Health™ participates in E-Verify.