Executive Assistant - Hybrid

RESPONSIBILITIES

Interprets and adopts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.

Contacts or responds to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations and each contact must be handled differently, using judgment and discretion.

In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.

As needed, interprets request and helps implement action,decides whether executive should be notified of important or emergency matters.

Assists in training of new administrative associates.

Anticipates and prepares materials needed bythe executive for conferences, correspondence, appointments, meetings, telephone calls, etc.

Reads publications, regulations, and directives and takes action or refers those that are important to executive and staff.

Notes commitments made by executive or staff during meetings and arranges for implementation or staff follow up.

Gathers appropriate data and prepares special or ad-hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.

Prepares presentations using PowerPoint.

Assists executive with administrative details, usually of a confidential nature.

May include assisting in deduction resolution.

Greets visitors, ascertains nature of business, and conducts visitors toemployer or appropriate person.

Reads and routes incoming mail.

Locates and attaches appropriate file to correspondence to be answered by employer.

Composes letters andmemoranda from dictation, verbal direction, or from knowledge of company policies or procedures.

May take dictation in shorthand or by machine and transcribes notes or transcribes from voicerecordings.

Composes and types routine correspondence.

Files correspondence and other records.

Maintains filing system.

Answers telephone and gives informationto callers or routes call to appropriate official and places outgoing calls.

Schedules appointments for executive.

Assists in preparation of conference meetings.

Keeps working lists up to date.

May keep attendance and payroll records.

QUALIFICATIONS

High School Diploma with Associate's degree and/or formal secretarial or administrative training or certification (preferred) or equivalent work experience.

Expertise in spreadsheet and word processing software.

Completely familiar with presentation software.

Present a consistently professional demeanor and be able to work in a highly visible position.

Excellent organizational, interpersonal and communication skills.

Organize tasks, establish priorities, maintain confidentiality and work as a team player.

Acosta Sales & Marketing is an Equal Opportunity EmployerBy submitting your application, you agree with and accept the Acosta Privacy Statement and Terms of Conditions.US: http://acosta.jobs/privacy-policy-us/Canada: http://acosta.jobs/privacy-policy-ca/Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)Acosta Group, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of thisposting. Acosta Group may ultimately pay more or less than the posted range depending on candidate qualifications and locations in California. This range may be modified in the future.ABOUT USAcosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data-, reach- and relationship-driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics-based results for customers and retailers.Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.Acosta et Mosaic sont les moteurs des ventes et du marketing derrière les marques les plus reconnues et éprouvées avec les meilleurs détaillants aux États-Unis et au Canada. Nous offrons des services flexibles qui maximisent l'efficacité. Acosta possède le talent et la technologie pour élaborer des stratégies axées sur les données, la portée et les relations pour exécuter ces stratégies, ainsi que les outils pour surveiller, suivre et optimiser les résultats basés sur des mesures pour les clients et les détaillants.Aids executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive. The incumbent operates under general guidelines, using considerable judgment and initiative to determine the approach or action to take in non-routine situations. Applies to those associates reporting to the CEO, President and/or their direct reports.Acosta, and its subsidiaries, is an Equal Opportunity EmployerJob Category: AdministrationPosition Type: Full timeBusiness Unit: SalesSalary Range: $37,400.00 - $56,100.00Req ID: 420