Looking for dynamic EA/Project Manager to support AI/Biotech Exec

Job Opportunity: Executive Assistant and Project Manager to a Dynamic Executive

Location: Bellingham, WA (or within commuting distance)

Compensation: $22-$26/hour, depending on experience

Education Requirement: Minimum Bachelor’s degree

Start Date: ASAP

Schedule: 10-20 hours/week as 1099 contractor to start, with then opportunity for full-time w/benefits for the right person.

Are you a highly organized, ambitious individual looking for an opportunity to gain executive exposure early in your career? Or are you an experienced professional ready to support a dynamic executive across a variety of high-impact projects? If so, this role could be your perfect fit.

About the Role:

As an Executive Assistant, you will work directly with an executive who is deeply engaged in cutting-edge work spanning AI, biotechnology, media, and public policy. This role offers a unique opportunity to be involved in projects ranging from:

- Engaging with Congress in Washington, D.C., to advance transformative technology initiatives.

- Collaborating with Fortune 500 tech companies on groundbreaking AI and biotech ventures.

- Developing content for media and publishing platforms, including newsletters and books.

You’ll provide critical support for managing day-to-day operations while gaining insight into high-level decision-making and project execution. If you’re eager to learn, grow, and contribute to impactful initiatives, this is the opportunity for you.

Key Responsibilities:

- Calendar and Scheduling Management:

- Coordinate meetings, travel, and deadlines across multiple time zones and stakeholders.

- Prioritize appointments and manage conflicts proactively.

- Communication Management:

- Handle email correspondence, draft responses, and ensure follow-up on critical tasks.

- Maintain professional relationships with key contacts and stakeholders.

- Project Management:

- Assist in tracking progress across various projects, ensuring deadlines are met.

- Take meeting notes, summarize action items, and follow up as needed.

- Travel Support:

- Research, plan, and book travel arrangements for business and personal trips.

- Prepare detailed itineraries for high-level engagements.

- Administrative Support:

- Manage expense tracking, file organization, and other administrative tasks.

- Provide logistical support for events, webinars, and public engagements.

About You:

- Ambitious New Grad or Experienced Professional - This role is ideal for:

- A recent graduate with big career ambitions and a desire to gain executive exposure in tech, media, or policy.

- Someone with prior experience supporting a high-performing executive across diverse and dynamic projects.

- Highly Organized: You excel at managing details, deadlines, and competing priorities with ease.

- Proactive and Resourceful: You anticipate needs, solve problems independently, and always stay one step ahead.

- Excellent Communicator: You have strong written and verbal communication skills, with a professional and approachable tone.

- Tech-Savvy: You’re comfortable using tools like Google Workspace, Notion, and Slack. Familiarity with social media platforms and scheduling software is a plus.

- Location: You are based in Bellingham, WA, or within commuting distance, and can meet in person with the executive at least once a week.

What You’ll Gain:

- Executive Exposure: Work closely with a dynamic executive on projects with national and global impact.

- Diverse Experiences: Get hands-on experience in AI, biotech, media, and public policy initiatives.

- Professional Growth: Build a unique skill set that will set you apart in your career.

- Flexible Work Environment: While some in-person meetings are required, the majority of the work can be done remotely.

Compensation:

- Hourly rate: $22-$26/hour, depending on experience.

- Opportunities for growth and additional responsibilities over time.

Applications will be reviewed on a rolling basis. This is a unique opportunity to join a fast-paced, impactful environment—don’t miss your chance to apply!