Operations Admin

The Operations Admin supports both Supply Chain Center operations and business functions. The incumbent in this role will provide general office/clerical support as well as maintain Supply Chain Center run operational such as order processing, credit management, customer service in addition to team member duties such as general accounting, payroll, and team member administration. They will also support the local Supply Chain Center in planning functions for team members, conducting new hire orientation as needed and providing general clerical duties to other departments as necessary.  Pay: $24-$28/hr DOESunday to Thursday 4:30am to 1:00pm - Subject to changeMain responsibilitiesOrder Management & Customer Relations – 40%  Print and prepare necessary paperwork for warehouse team to execute outbound operations Maintain credit management for the customer and lead credit review process via SAP/Credit Tracker     Order processing including processing orders from customers and ensuring accurate ordering to the Supply Chain Centers Coordinate and disseminate corporate, marketing, and other company information to the stores as requested  Maintain filing system for invoices, reports, and other customer related information  AP/AR Duties – 40%Assist with accounts payable, accounts receivable and past dues Provide back-up to onsite payroll administrator Partner with WRC A/P to ensure all payables for inventory and indirect are processed in a timely basis Ensure that payables are approved according to the Schedule of AuthorizationMonitor and follow up on aging accounts payable accrualsWork with GL accountant to ensure timely estimates and period end financial closeEnsure compliance to Record Retention policy for items related to local payroll and A/PMaintain adequate procedures and controls; ensure Supply Chain Center compliance withfinance and accounting policiesRecommend journal entries as neededCreate new vendors in Ariba and be a resource for local users Partner with WRC A/R team as needed for CODs, receivables, incorrect billing, and any miscellaneous cash receiptsGeneral Admin Duties – 20%  Facilitate new team member onboarding which includes new hire orientation, document completion, New Hire safety training and LMS training Process new hires and submit information to Human Resources to be entered into the payroll system  Ensure that required company, state, and federal requirements are posted  Prepare and submit team member separation paperwork and provide unemployment administrator with requested information to process unemployment claims (if applicable)Maintain center's compliance to employee documentation retention processSubmit and respond to Human Resources requests relevant to Team Member relations including unemployment claims, verification of employment, work garnishments, Leave of Absence, annual Benefit enrollment, and any other team member related documents while maintaining confidentialityProcess bi-weekly payroll and maintain accurate records for each team memberComplete weekly payroll keysAssist in generating weekly keys  Support in displaying internal communications (i.e. flyers, etc).  Safety Coordinator responsibilities such as training, audit support, and risk mitigation as it pertains to safety and emergency services  Worker’s Compensation Management – Partner with center leadership to implement and monitor workers’ compensation processes, ensuring timely reporting, documentation accuracy, and adherence to WA L&I standards.Ensures Accountability: Holding self and others accountable to meet commitments. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Self-Development: Actively seeking new ways to grow and be challenged using both successes and failures as development channels.Customer Focus: Building strong internal and external customer relationships and delivering customer-centric solutions.