Project Coordinator

PROJECT COORDINATOR BOTHELL, WA Required Skills:

• 3+ years of work experience OR Bachelor's Degree in Manufacturing, Information Systems, Engineering, Life Sciences, or similar.
• Biologics or Cell Therapy a plus.
• 1-2 years coordinator or equivalent experience.
• Strong working knowledge and skills in business applications including MS Office, Smartsheet, and SharePoint.
• Ability to multi-task with acute attention to detail.
• Ability to adapt to project changes and shifting demands.
• Strong organizational and written/verbal communication skills.
• Experience with large, complex projects preferred.
• Awareness and interest in project management processes.
• Work towards a certification a plus.
• Knowledge and experience in a GxP environment preferred.
• Supportive of a diverse and inclusive work environment.

• This Project Coordinator role is designed to support the planning and delivery of cross-functional programs and projects to enable changes to manufacturing operations at Client's Chimeric Antigen Receptor T-cell (CAR-T) cell therapy manufacturing facility.
• Typical projects include implementation of changes to equipment, materials, IT systems, technical and business processes, and documentation.
• This role will work closely with one or more Project Managers as part of the Project Management Organization (PMO) team at the manufacturing site.
• The coordinator will support the Project Manager(s) with documenting, tracking, and follow up on project team activities such as document revisions, change controls, issues, action items, and other planned work.
• The coordinator role will also facilitate communication of information across the project team. Given the dynamic nature of cell therapy capabilities, this role requires an individual who can provide structure while quickly adapting to change.
• This role will also contribute to the maturation of project management processes, tools, and methodologies as a member of the site's PMO team. Responsibilities may include but are not limited to:
  • Project Coordination.
    • Assists in documenting, maintaining, and reporting of project management data such as Project Risk/Issue logs, Action Item logs, Project activity schedules, Meeting notes, and other project trackers e.g., equipment logs.
    • Create and maintain new project trackers, reports, or other tools on an as needed basis.
    • Obtain status updates through computer systems or by directly contacting assigned individuals.
    • Support meeting planning and facilitation by scheduling meetings, tracking attendance, and distributing agendas and meeting notes.
    • Support the project manager in compiling and communicating project status.
    • Facilitate overall project communications through build out/maintenance of information on the project SharePoint repository.
    • Support the planning and delivery of minor projects, work products or sub team.
    • Work creatively and analytically to solve problems, demonstrating teamwork and innovation.
    • Support process improvement activities within the PMO team including application of lessons learned, best practices and innovation.
  • Document Coordination.
    • Create, manage, and maintain a document tracker in Smartsheet or a similar tool to facilitate efficient and on-time document creation/revision for the project.
    • Complete system access training and achieve a working knowledge of the site document management systems and related procedures as required.
    • Obtain and update document revision status through the document management system and direct follow up with responsible individuals.
    • Produce regular and ad hoc reporting on document progress, risks, and issues.
    • Escalate risks and issues that may impact on time completion of work to the project manager/key stakeholders and document mitigation plans.